Borough Council Minutes...(newest minutes at top)

Borough Council Meetings are the third Tuesday of each month at 7:00 pm.
Meetings are at the temporary Borough Building on North 8th Street in Mifflinburg.
On occasion, meetings are rescheduled, so please call the Borough Office at 570-966-1013
to get the latest information on meeting times and dates.
 

I value your input and would love to see you at a Borough Council Meeting!

 


Minutes are posted after Mifflinburg Borough Council Approval


 

MINUTES OF MIFFLINBURG BOROUGH COUNCIL August 17, 2010

Robert O. Brouse, Jr., Council President - PRESENT

Betsy K. Robertson, Vice President - PRESENT – here at 7:03 pm

 Benjaman M. Dietrich, Council Member - PRESENT

Jason M. Fritz, Council Member - PRESENT

Michael E. Snook, Council Member - PRESENT

Ryan L. Stahl, Council Member PRESENT – here at 7:05 pm

David M. Cooney, Mayor - PRESENT

Michael T. Hudock, Solicitor - PRESENT

Douglas R. Bickhart, Chief of Police - PRESENT

Steven B. Benner, Borough Project Manager - PRESENT

Margaret A. Metzger, Borough Manager - PRESENT

Misty L. Ross, Assistant Secretary - PRESENT

 

The regular meeting of Mifflinburg Borough Council was called to order at 7:00 pm.

Visitors present at this meeting were Brian Sauers, Robert Young, Charlie Ross, Cherie Ross, Murrie Zlotziver, Judy Muchler, Samantha Wolfley, Melissa Lobos, Joannah Skucek, Erin Threet, and Steve Beattie.

Motion by: Jason M. Fritz Second by: Benjaman M. Dietrich

MOTION: To approve the minutes of the July 20, 2010 regular meeting of Mifflinburg Borough Council.

Approved via unanimous voice vote.

Motion by: Jason M. Fritz Second by: Betsy K. Robertson

MOTION: To approve payment of Bill List # 2010-08 in the amount of $549,500.94.

Yes – Mr. Dietrich, Mr. Fritz, Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Brouse

No – None

Ms. Samantha J. Wolfley, Community Service Coordinator for Union and Snyder Counties, introduced herself to Borough Council. Ms. Wolfley informed Borough Council that there is a new program for offenders in Union and Snyder Counties. With this program, offenders are being sentenced to community service hours for the crimes that they have committed. The program’s goal is to eventually provide the community with a constant, no cost work stream. Ms. Wolfley distributed the statistics for the new program to Borough Council.

Mrs. Judy Muchler introduced Mrs. Cherie Ross, the new Main Street Manager for MHRA (Mifflinburg Heritage & Revitalization Association), and Mr. Murrie Zlotziver, the new Elm Street Manager for Mifflinburg’s Elm Street Program. Mrs. Muchler requested that Borough Council members introduce themselves.

Borough Council members introduced themselves to Mrs. Ross and Mr. Zlotziver and thanked them for coming to tonight’s meeting.

Mr. Robert Young, New Columbia, attended tonight’s meeting on behalf of a local church in Milton. Mr. Young informed Borough Council that Ms. Gail Carl, 36 Ann Street, has asked the church for help to build a ramp on her front porch. Borough Council action is requested to waive the $40.00 Zoning Permit fee. A discussion was held; Borough Council informed Mr. Young that they would love to waive the $40.00 Zoning Permit fee for the church, but they have to abide by the rules. If Borough Council were to waive the fee for the church, they have to waive the fee for everyone else as well.

Ms. Melissa Lobos attended tonight’s meeting on behalf of the Herr Memorial Library, 500 Market Street. The Herr Memorial Library has begun a “Library for Life” expansion project. The project features the construction of an addition to the library with an elevator that would provide access to all levels of the library. The estimated cost for the project is $2 million. Ms. Lobos informed Borough Council that the goals of the “Library for Life” expansion project are as follows:

 to provide access to more areas of the building  to increase space for materials and programs  to offer more public computers  to provide better handicapped parking

Borough Council action is requested to write a letter of support for the “Library for Life” expansion project.

Motion by: Ryan L. Stahl Second by: Benjaman M. Dietrich

MOTION: To approve the Herr Memorial Library’s request to write a letter of support for the “Library for Life” expansion project.

Approved via unanimous voice vote.

Motion by: Ryan L. Stahl Second by: Michael E. Snook

MOTION: To approve the Mifflinburg Borough Zoning Report for July 2010 and authorize payment to the Central Keystone Council of Government (CK-COG) in the amount of $1,374.61.

Yes – Mr. Fritz, Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Brouse

No – None

Mr. Benner informed Borough Council that Mr. Joseph Rozyckie has tendered his resignation from the position of Electric Lineman Apprentice/Lineman III effective Wednesday, August 18, 2010. Borough Council action is requested to accept this resignation and authorize advertisement to fill the vacancy.

Motion by: Betsy K. Robertson Second by: Benjaman M. Dietrich

MOTION: To accept the resignation of Mr. Joseph Rozyckie as an Electric Lineman Apprentice/Lineman III effective Wednesday, August 18, 2010.

Approved via unanimous voice vote.

Motion by: Betsy K. Robertson Second by: Benjaman M. Dietrich

MOTION: To authorize Mrs. Metzger to advertise the vacancy for the Electric Lineman Apprentice/Lineman III position.

Approved via unanimous voice vote.

Mr. Benner reported that McClure Company (Contract 07-5) has submitted the final closeout Payment Application No. 8 for the Wastewater Treatment Plant BNR Construction Project HVAC Contract in the amount of $26,100.00. Mr. Wert is absent from tonight’s meeting, but has verbally approved this payment request. Borough Council action is requested to approve Payment Application No. 8, contingent upon Mr. Wert’s signature and submission of all closeout documentation.

Motion by: Ryan L. Stahl Second by: Benjaman M. Dietrich

MOTION: To approve the final closeout Payment Application No. 8 to McClure Company (Contract 07-5) in the amount of $26,100.00 for the Wastewater Treatment Plant BNR Construction Project HVAC Contract, contingent upon Mr. Wert’s signature and submission of all closeout documentation.

Yes – Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Fritz, Mr. Brouse

No – None

Mr. Benner requested Borough Council action to place an ultimate deadline upon Howard Robson, Inc. (Contract 07-3) for the completion of the remaining punchlist items for the Wastewater Treatment Plant BNR Construction Project. Two (2) items have been removed from the punchlist since Borough Council last took action. In accord with the contract, a contractor has 60-days from the date of substantial completion to complete all remaining punchlist items. The date of substantial completion for Contract 07-3 was Monday, March 22, 2010 and the final completion inspection was Wednesday, July 14, 2010.

Mrs. Erin Threet, HRG, Inc., informed Borough Council that Mr. Wert is recommending that Borough Council take action to authorize HRG, Inc. to send a letter to Howard Robson, Inc. (Contract 07-3) on the Borough’s behalf stating that they have 20 days from the date of the letter to complete the remaining punchlist items for the Wastewater Treatment Plant BNR Construction Project. Borough Council action is requested on this matter.

Motion by: Ryan L. Stahl Second by: Benjaman M. Dietrich

MOTION: To authorize HRG, Inc. to send a letter to Howard Robson, Inc. (Contract 07-3) on the Borough’s behalf stating that they have 20 days from the date of the letter to complete the remaining punchlist items for the Wastewater Treatment Plant BNR Construction Project.

Approved via unanimous voice vote.

Mrs. Threet requested Borough Council action to appoint two (2) Borough Council members to represent the Borough when speaking with Howard Robson, Inc. (Contract 07-3).

A discussion was held; Mr. Brouse appointed Mr. Dietrich and Mr. Snook to represent the Borough when speaking with Howard Robson, Inc. (Contract 07-3).

Mr. Benner informed Borough Council that the following payment applications have been submitted for the New Borough Building Project:

1. Payment Application No. 1 to Silvertip, Inc. (Plumbing Contract) in the amount of $6,750.00. 2. Payment Application No. 2 to Robert Feaster Corporation (General Contract) in the amount of $60,210.00.

Borough Council action is requested to approve these payment applications as submitted.

Motion by: Benjaman M. Dietrich Second by: Jason M. Fritz

MOTION: To approve Payment Application No. 1 to Silvertip, Inc. (Plumbing Contract) in the amount of $6,750.00; Payment Application No. 2 to Robert Feaster Corporation General Contract) in the amount of $60,210.00 for the New Borough Building Project.

Yes – Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Fritz, Mrs. Robertson, Mr. Brouse

No – None

Mr. Benner informed Borough Council that the termination notice of the Intermunicipal Agreement with West Buffalo Township for water and sewer service is set to expire on Tuesday, August 31, 2010. Borough Council action is requested on this matter.

A discussion was held; Mr. Hudock recommended that Borough Council extend the termination notice of the Intermunicipal Agreement with West Buffalo Township for water and sewer service from Tuesday, August 31, 2010 until Thursday, September 30, 2010 and provide a 60-day notice of a rate increase.

Motion by: Ryan L. Stahl Second by: Betsy K. Robertson

MOTION: To extend the termination notice of the Intermunicipal Agreement with West Buffalo Township for water and sewer service from Tuesday, August 31, 2010 until Thursday, September 30, 2010.

Mrs. Metzger inquired if Borough Council desires to schedule a Utility Committee meeting to discuss the termination notice of the Intermunicipal Agreement with West Buffalo Township.

A discussion was held; Mr. Hudock reported that when the Intermunicipal Agreement expires the Borough would have to send West Buffalo Township a letter stating that the Intermunicipal Agreement has expired and include the new Intermunicipal Agreement and rates in that letter.

Yes – Mrs. Robertson, Mr. Brouse

No – Mr. Stahl, Mr. Dietrich, Mr. Fritz, Mr. Snook

The motion to extend the termination notice of the Intermunicipal Agreement with West Buffalo Township for water and sewer service from Tuesday, August 31, 2010 until Thursday, September 30, 2010 was defeated four (4) to two (2), therefore the termination date of Tuesday, August 31, 2010 still remains in effect.

Mr. Hudock requested an executive session for possible litigation.

Mr. Benner reminded Borough Council that the Safe Routes to School Sidewalk Project is being administered through PennDOT and the ECMS (Electronic Construction Management System). The system does not allow consistency with Borough Council’s monthly payment approval schedule. Borough Council action is requested to authorize Mr. Benner, the Project Inspector, and HRG, Inc. authority to review payment applications and authorize payment outside the Borough’s monthly payment schedule for the Safe Routes to School Sidewalk Project.

Mr. Brouse reminded Borough Council that he has been the inspector for the Safe Routes to School Sidewalk Project. However, PennDOT needs the inspector at the job site full time and due to other commitments Mr. Brouse is unable to meet this requirement. Borough Council action is requested to solicit quotes to provide another inspector for this project.

Mr. Steven Beattie, HRG, Inc., recommended that Borough Council take action to authorize Mrs. Metzger or Mr. Benner to solicit quotes to provide another inspector for the Safe Routes to School Sidewalk Project and the authority to execute the contract.

Motion by: Benjaman M. Dietrich Second by: Ryan L. Stahl

MOTION: To authorize Mrs. Metzger to solicit quotes to provide another inspector for the Safe Routes to School Sidewalk Project and the authority to execute the contract.

Yes – Mr. Dietrich, Mr. Fritz, Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Brouse

No – None

Motion by: Ryan L. Stahl Second by: Michael E. Snook

MOTION: To authorize Mr. Benner, the Project Inspector, and HRG, Inc. authority to review payment applications and authorize payment outside the Borough’s monthly payment schedule for the Safe Routes to School Sidewalk Project.

Yes – Mr. Fritz, Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Brouse

No – None

Mr. Benner updated Borough Council that there was a public Zoning Hearing held on Thursday, August 5, 2010 to consider variance requests from the Zoning Ordinance as they apply to a permit application for a new CVS store on Chestnut Street (the Shipton property). All the variance requests from the Zoning Ordinance were approved, except for one (1). This work would involve the extension of Miriam Street between Chestnut Street and Walnut Street.

Mr. Benner informed Borough Council that the PaDEP Part II WQM permit application has been deemed administratively complete by PaDEP. The Borough is awaiting the design drawings and specifications from HRG, Inc. and receipt of the permit.

Mr. Benner reported that the Borough has received notification from PaDEP, in a letter dated Monday, August 2, 2010, that the construction permit for the PW-2 Project is set to expire on January 30, 2011. HRG, Inc. has been notified of this fact and has been requested to either expedite the project or secure a permit extension for this project. Mr. Benner updated Borough Council that HRG, Inc. has secured a one year permit extension for the construction permit for the PW-2 Project.

Mr. Benner reported that the required tri-annual lead and copper sampling under the Safe Drinking Water Act has been completed. The law requires that a public water supplier (with our population) obtain and analyze 20 samples from consumer taps within the system. The sampling results to determine compliance with the law have all returned and there were no discrepancies.

Ms. Joannah Skucek informed Borough Council that the Christkindl Committee is requesting permission to close 5th Street between Green Street and Quarry Road during this year’s Christkindl Market. The group that supplied animals for the Live Nativity Scene last year has offered to give pony rides and set up a petting zoo in addition to the animals for the Live Nativity Scene. A copy of a letter from the Christkindl Committee is included in the information tonight.

A discussion was held regarding the Christkindl Committee’s request to close 5th Street between Green Street and Quarry Road. Mr. Brouse referred this matter to a Public Safety Committee meeting.

Mayor Cooney informed Borough Council that a copy of the Monthly Police Report for July 2010 is included in the information tonight.

Mayor Cooney reminded Borough Council that the Mifflinburg Borough Code of Ordinances currently does not prohibit parking on Chestnut Street between the hours of 12:00 am and 6:00 am. Mr. Hudock is preparing Ordinance No. 2010-04; Amending subpart C of Chapter 17 of the Mifflinburg Borough Code of Ordinances by adding §17-128 which will prohibit parking on Chestnut Street in the Downtown Zoning District between the hours of 12:00 am and 6:00 am everyday.

Mayor Cooney informed Borough Council that a copy of Officer Matthew J. Wenrich’s evaluation report is included in the information tonight.

Chief Bickhart requested Borough Council action to enter into a letter of agreement between the Mifflinburg Borough Police Department and the Union Snyder Agency On Aging to assist in facilitating the cooperation between the two (2) agencies as appropriate.

Motion by: Michael E. Snook Second by: Betsy K. Robertson

MOTION: To authorize Chief Bickhart to enter into a letter of agreement between the Mifflinburg Borough Police Department and the Union Snyder Agency On Aging to assist in facilitating the cooperation between the two (2) agencies as appropriate.

Approved via unanimous voice vote.

Mrs. Robertson requested an executive session regarding police contract negotiations.

Mr. Dietrich informed Borough Council that he was unable to attend the Building Committee meeting that was scheduled for Tuesday, August 3, 2010 at 9:00 am with the Mifflinburg Regional Economic Development Alliance. The purpose of this meeting was to discuss the Old Borough Building, 333 Chestnut Street. Mr. Dietrich is planning to attend the next meeting of the Mifflinburg Regional Economic Development Alliance.

Mr. Stahl congratulated the Borough on the ribbon cutting and public tour of the Wastewater Treatment Plant (Saturday, August 7, 2010 at 9:30 am).

Mr. Stahl scheduled a tentative Utility Committee meeting for Tuesday, September 14, 2010 at 7:00 pm. The purpose of this meeting will be to discuss the termination notice of the Intermunicipal Agreement with West Buffalo Township for water and sewer services.

Mr. Snook informed Borough Council that the Park and Recreation Committee have reviewed the current method used for pavilion leasing and are recommending that Borough Council take action to amend Ordinance No. 2006-1 to allow the pavilions at the Mifflinburg Community Park to be reserved 364 days before the date that you would like (on the next available business day) and there will be a contract to be signed with a non-refundable rental fee and a security deposit equal to the rental fee due at the time the contract is completed and submitted.

Motion by: Michael E. Snook Second by: Benjaman M. Dietrich

MOTION: To amend Ordinance No. 2006-1 to allow the pavilions at the Mifflinburg Community Park to be reserved 364 days before the date that you would like (on the next available business day) and there will be a contract to be signed with a non-refundable rental fee and a security deposit equal to the rental fee due at the time the contract is completed and submitted.

A discussion was held; Borough Council decided that the pavilion reservation policy will become effective January 1, 2011.

Yes – Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Fritz, Mr. Brouse

No – None

Mr. Snook informed Borough Council that the Park and Recreation Committee are also recommending that all special event approved by Borough Council or the Borough Manager require a security deposit in the amount of $250.00. Borough Council action is requested on the matter.

Motion by: Michael E. Snook Second by: Benjaman M. Dietrich

MOTION: To authorize all special event approved by Borough Council or the Borough Manager require a security deposit in the amount of $250.00.

Yes – Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Fritz, Mrs. Robertson, Mr. Brouse

No – None

Mr. Brouse reminded Borough Council that the chairperson for each committee is supposed to be emailing their committee reports to the rest of Borough Council.

Mr. Steven Beattie, HRG, Inc., informed Borough Council that the Safe Routes to School Sidewalk Project did not meet the deadline completion of the work on Mable Street and Meadowview Drive due to a delay in obtaining the signalization equipment.

Mrs. Erin Threet, HRG, Inc., presented Borough Council with the Engineer’s Report for July 2010. Mrs. Threet thanked Borough Council for the ribbon cutting and public tour of the Wastewater Treatment Plant (Saturday, August 7, 2010) on Mr. Wert’s behalf.

Mrs. Metzger requested an executive session for personnel matters.

Mayor Cooney thanked Borough Council for allowing him to cut the ribbon for the ribbon cutting of the Wastewater Treatment Plant (Saturday, August 7, 2010).

Mayor Cooney reported that he represented the Borough in the annual Mifflinburg Fireman’s Parade on Saturday, July 31, 2010.

Mayor Cooney informed Borough Council that the Community Christmas Tree will be placed in front of the Old Borough Building, 333 Chestnut Street. Mr. Keith Phelps, Country Farm & Home, will be donating a 12 to 14 ft Douglas Fur Tree as well as the labor to erect and light the tree. The tentative date for this event will be Sunday, November 28, 2010.

Mr. Brouse informed Borough Council that Mr. Donald Alexander, Director of the Union County Industrial Development Corporation (UCIDC), has contacted him. Mr. Alexander has requested that a meeting be scheduled to look at any vacant lots or buildings in the Borough, to direct business to Mifflinburg. Mr. Brouse, Mayor Cooney, Mrs. Robertson, Mr. Valentine, and a couple of developers in the area are going to compose a list of vacant lots or buildings in the Borough and meet with Mr. Alexander next week.

Mayor Cooney informed Borough Council that there is a Public Safety Committee meeting scheduled for Tuesday, August 24, 2010 at 7:00 pm.

Mr. Brouse called an executive session to discuss possible litigation, contract negotiation, and personnel matters. An executive session was held from 9:07 pm to 10:12 pm.

Motion by: Betsy K. Robertson Second by: Ryan L. Stahl

MOTION: To enter into the Employee Assistance Program Agreement between the Borough of Mifflinburg and ESI Employee Assistance Group for one (1) year (October 1, 2010 through September 30, 2011) to provide professional employee assistance to Borough employees at the cost of $2,500.00 per year.

Yes – Mr. Stahl, Mr. Dietrich, Mr. Fritz, Mrs. Robertson, Mr. Snook, Mr. Brouse

No – None

Mrs. Robertson suggested that Borough Council look further into the future for budget purposes with regards to financial planning.

Mr. Stahl suggested that a 3rd party financial advisor be considered to complete a study regarding the Borough’s financial position with all of the projected changes.

Mr. Brouse authorized Mrs. Metzger to contact PSAB to see if they can recommend a 3rd party financial advisor.

Mrs. Robertson recommended that Mrs. Metzger contact Mr. Bob Sabatini of Sunbury.

Motion by: Michael E. Snook

MOTION: To adjourn the Mifflinburg Borough Council meeting.

Approved via unanimous voice vote.

Meeting adjourned at 10:19 pm.

Respectfully Submitted,

Misty L. Ross Assistant Borough Secretary

 

 


 

 

MINUTES OF MIFFLINBURG BOROUGH COUNCIL
July 20, 2010

Robert O. Brouse, Jr., Council President PRESENT 

Betsy K. Robertson, Vice President PRESENT

Benjaman M. Dietrich, Council Member PRESENT

Jason M. Fritz, Council Member PRESENT

Michael E. Snook, Council Member PRESENT – here at 7:02 pm

Ryan L. Stahl, Council Member PRESENT – here at 7:05 pm

David M. Cooney, Mayor PRESENT

Michael T. Hudock, Solicitor PRESENT

Douglas R. Bickhart, Chief of Police PRESENT

Steven B. Benner, Borough Project Manager PRESENT

Margaret A. Metzger, Borough Manager PRESENT

Misty L. Ross, Assistant Secretary PRESENT

The regular meeting of Mifflinburg Borough Council was called to order at 7:00 pm.

Visitors present at this meeting were Brian Sauers, David E. Johnson, Nancy Nevil, Jody Johnson, Erin Threet, Ryan Hostetter, and Jason Wert.

Mr. Brouse initiated the Public Hearing for Ordinance No. 2010-03; Amending §29-502 of the Mifflinburg Zoning Ordinance pertaining to buildings and uses on corner lots by deleting the current provisions and substituting new provisions for calculation of clear sight triangle and the definition of a corner lot and deleting §29-501 pertaining to minimum lot sizes in its entirety. There being no comments or discussion the hearing ended at 7:04 pm.

Mrs. Metzger informed Borough Council that there was a correction made to the minutes of the June 22, 2010 regular Borough Council meeting (line 132). The minutes that were mailed to Borough Council members indicates that a motion was made to approve Payment Application No. 10 to PSI, Pumping Solutions (Contract 07-6) in the amount of $38,190.00, contingent upon Borough Council and Mr. Wert’s review and recommendation of the retainage. The motion should not have included an amount and has been corrected. A copy of the correction to the minutes is included in the information tonight.

Motion by: Betsy K. Robertson Second by: Jason M. Fritz

MOTION: To approve the minutes of the June 22, 2010 regular meeting of Mifflinburg Borough Council with the correction to line 132.

Approved via unanimous voice vote.

Motion by: Jason M. Fritz Second by: Betsy K. Robertson

MOTION: To approve payment of Bill List # 2010-07 in the amount of $575,548.01.

Yes – Mr. Dietrich, Mr. Fritz, Mrs. Robertson, Mr. Snook, Mr. Brouse

No – Mr. Stahl abstained (just arrived)

Mr. David E. and Mrs. Jody Johnson attended tonight’s meeting regarding the portable signs for the Art of Living Design Studio. Mrs. Johnson reported that Mr. William Baker, Central Keystone Council of Government (CK-COG), came to the studio to notify them that the portable signs on Chestnut Street and Forest Hill Road had to be removed. Mr. Baker provided information regarding signs, but nowhere within these documents does it mention that portable signs are prohibited off premises.

A discussion was held; Mr. Hudock informed Mr. and Mrs. Johnson that a permit is required for all signs and that they would need to apply for a permit. Mr. Baker will review the permit application and approve or deny the request. If the applicant disagrees with Mr. Baker’s decision then the matter would go before the Zoning Hearing Board. Borough Council is only involved when action is requested to amend an ordinance.

Motion by: Betsy K. Robertson Second by: Jason M. Fritz

MOTION: To approve the Mifflinburg Borough Zoning Report for June 2010 and authorize payment to the Central Keystone Council of Government (CK-COG) in the amount of $1,362.44.

Yes –Mr. Fritz, Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Brouse

No – None

Motion by: Jason M. Fritz Second by: Ryan L. Stahl

MOTION: To adopt Ordinance No. 2010-03; Amending §29-502 of the Mifflinburg Zoning Ordinance pertaining to buildings and uses on corner lots by deleting the current provisions and substituting new provisions for calculation of clear sight triangle and the definition of a corner lot and deleting §29-501 pertaining to minimum lot sizes in its entirety.

Yes –Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Fritz, Mr. Brouse

No – Mr. Dietrich

Mr. Benner reported that Payment Application No. 21 has been submitted from Howard Robson, Inc. (Contract 07-3) in the amount of $474,150.00 for the Wastewater Treatment Plant BNR Construction Project for partial payment of punchlist items. A copy of a letter from Howard Robson, Inc. is included in the information tonight. This request is in conflict with the contract requirements which states that all punchlist items must be completed prior to final payment.

Mr. Wert recommended that Borough Council delay action on Payment Application No. 21 to Howard Robson, Inc. (Contract 07-3) in the amount of $474,150.00 for the Wastewater Treatment Plant BNR Construction Project for partial payment of punchlist items until after executive session.

Mr. Wert requested an executive session for possible litigation.

Mr. Benner reported that at the June 22, 2010 regular Borough Council meeting the motion was made to approve Payment Application No. 10 to PSI, Pumping Solutions (Contract 07-6), contingent upon Borough Council and Mr. Wert’s review and recommendation of the retainage. This should have been Payment Application No. 8. PSI, Pumping Solutions (Contract 07-6) has reached substantial completion and a definitive punchlist has been approved for this contract. Borough Council action is requested to approve Payment Application No. 8 to PSI, Pumping Solutions (Contract 07-6), in the amount of $188,945.04 for the Wastewater Treatment Plant BNR Construction Project.

Motion by: Betsy K. Robertson Second by: Ryan L. Stahl

MOTION: To approve Payment Application No. 8 to PSI, Pumping Solutions (Contract 07-6) in the amount of $188,945.04 for the Wastewater Treatment Plant BNR Construction Project.

Yes –Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Fritz, Mrs. Robertson, Mr. Brouse

No – None

Mr. Wert reported that Payment Application No. 11 (final payment) has been submitted from K.C. Larson, Inc. (Contract 07-4) in the amount of $8,287.50. Borough Council action is requested to approve this payment application.

Motion by: Ryan L. Stahl Second by: Benjaman M. Dietrich

MOTION: To approve Payment Application No. 11 (final payment) to K.C. Larson, Inc. (Contract 07-4) in the amount of $8,287.50 for the Wastewater Treatment Plant BNR Construction Project.

Yes –Mr. Stahl, Mr. Dietrich, Mr. Fritz, Mrs. Robertson, Mr. Snook, Mr. Brouse

No – None

Mr. Wert reminded Borough Council that the ribbon cutting and public tour of the Wastewater Treatment Plant is scheduled for Saturday, August 7, 2010 at 9:30 am. A meeting with the Regional Authority entity to discuss the Management Agreement is scheduled to follow the ribbon cutting and public tour.

Mr. Benner informed Borough Council that all of the contracts for the New Borough Building Project have been officially executed. Demolition (120 N. 3rd Street) has been completed and site excavation is underway. Payment Application No. 1 has been submitted from Robert Feaster Corporation in the amount of $42,300.00. Borough Council action is requested to approve this payment application.

Motion by: Ryan L. Stahl Second by: Benjaman M. Dietrich

MOTION: To approve Payment Application No. 1 to Robert Feaster Corporation in the amount of $42,300.00 for the New Borough Building Project.

Yes –Mr. Dietrich, Mr. Fritz, Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Brouse

No – None

Mr. Benner reported that the paving for the 2010 Annual Street and Alley Paving Project has been completed. The unit price bid amount from Eastern Industries, Inc. was $64,646.00. The final unit price payment amount is $60,597.15. Quantities for payment have been reviewed and are recommended for payment.

Motion by: Ryan L. Stahl Second by: Benjaman M. Dietrich

MOTION: To approve the paving for the 2010 Annual Street and Alley Paving Project to Eastern Industries in the unit price amount of $60,597.15.

Yes –Mr. Fritz, Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Brouse

No – None

Mr. Benner reported that the seal coat portion of the 2010 Annual Street and Alley Paving Project has been completed. The unit price bid amount from Keystone Paving & Materials, Inc. was $17,211.48. The final unit price payment amount is $17,578.34. Quantities for payment have been reviewed and are recommended for payment.

Motion by: Ryan L. Stahl Second by: Benjaman M. Dietrich

MOTION: To approve the seal coat portion of the 2010 Annual Street and Alley Paving Project to Keystone Paving & Materials, Inc. in the unit price amount of $17,578.34.

Yes –Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Fritz, Mr. Brouse

No – None

Mr. Benner informed Borough Council that the bid opening for the disposition of salvage equipment and materials was held on Monday, July 19, 2010 at 1:00 pm. A copy of the bid tabulation is included in the information tonight and reads as follows:

250kW-3 phase generator Iddings Quarry, Inc. $3,781.00 Stephen Wenner $3,756.00

12 ft. X 20 ft. Yoder Style Storage Bldg. Iddings Quarry, Inc. $ 375.00 Nick Carter $ 175.00

2 - 150 HP Blowers w/motors Houston Services Industries $1,800.00

3 - 40 HP Blowers w/motors Spring Township $1,035.00 Houston Services Industries $ 900.00

There were no bids received for the Aqua-Aerobic Floating Mixer Motor or the two (2) Aqua-Aerobic decanter actuators. Borough Council action is requested to sell the surplus equipment to the high bidders.

Motion by: Ryan L. Stahl Second by: Benjaman M. Dietrich

MOTION: To sell the salvage equipment and materials to the high bidders as reported by Mr. Benner.

Yes –Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Fritz, Mrs. Robertson, Mr. Brouse

No – None

Mr. Benner reported that there was a Utility/Public Services Committee meeting held on Tuesday, July 13, 2010 to discuss the preliminary Engineering Services Proposal from HRG, Inc. for the Chestnut Street Reconstruction Project in the amount not-to-exceed $24,300.00. Borough Council action is requested to enter into the Engineering Services Proposal with HRG, Inc.

Motion by: Ryan L. Stahl Second by: Benjaman M. Dietrich

MOTION: To enter into the Engineering Services Proposal with HRG, Inc. for the Chestnut Street Reconstruction Project in the amount not-to-exceed $24,300.00.

Yes –Mr. Stahl, Mr. Dietrich, Mr. Fritz, Mrs. Robertson, Mr. Snook, Mr. Brouse

No – None

Mr. Benner informed Borough Council that the termination notice of the Intermunicipal Agreement with West Buffalo Township for water and sewer service is set to expire on Saturday, July 31, 2010. Borough Council action is requested to extend the existing agreement for 31-days (Tuesday, August 31, 2010) pending the formation of a regional water and sewer authority.

Mrs. Metzger reminded Borough Council that action is still needed to appoint four (4) representatives to the Regional Authority.

A discussion was held; Mr. Hudock recommended that Borough Council appoint the four (4) representatives to the Regional Authority by resolution.

Motion by: Ryan L. Stahl Second by: Jason M. Fritz

MOTION: To extend the termination notice of the Intermunicipal Agreement with West Buffalo Township for water and sewer service from Saturday, July 31, 2010 until Tuesday, August 31, 2010.

Yes –Mr. Dietrich, Mr. Fritz, Mrs. Robertson, Mr. Stahl

No – Mr. Snook, Mr. Brouse

Mayor Cooney informed Borough Council that they have received a copy of the Monthly Police Report for June 2010 included in the information tonight.

Mrs. Robertson requested an executive session regarding police contract negotiations.

Mr. Dietrich reminded Borough Council that there is a Building Committee meeting scheduled for Tuesday, August 3, 2010 at 9:00 am with the Mifflinburg Regional Economic Development Alliance. The purpose of this meeting will be to discuss the Old Borough Building, 333 Chestnut Street.

Mrs. Erin Threet, HRG, Inc., presented Borough Council with the Engineer’s Report for June 2010.

Mrs. Metzger requested Borough Council action to approve the Field Use Agreement between the Borough of Mifflinburg and the Mifflinburg Area School District to provide certain support services associated with the Mifflinburg Junior High Girls Softball Team activities and the Junior High Boys Baseball Team practices at Haney Park.

Motion by: Ryan L. Stahl Second by: Benjaman M. Dietrich

MOTION: To approve the Field Use Agreement between the Borough of Mifflinburg and the Mifflinburg Area School District to provide certain support services associated with the Mifflinburg Junior High Girls Softball Team activities and the Junior High Boys Baseball Team practices at Haney Park.

Approved via unanimous voice vote.

Mrs. Metzger reported that Mr. Ron Bollinger, Park/Pool Director, is requesting Borough Council action to hire Tyler Wilson and Maura McGlaughlin as Mifflinburg Park/Pool employees for the 2010 season.

Motion by: Benjaman M. Dietrich Second by: Ryan L. Stahl

MOTION: To hire Tyler Wilson and Mara McGlaughlin as Mifflinburg Park/Pool employees for the 2010 season.

Approved via unanimous voice vote.

Mayor Cooney informed Borough Council that he took part in the Lewisburg Veteran’s Parade, the July 4th Festivities at the Mifflinburg Community Park, the Senator Gene Yaw video, and the dedication ceremony for the Children of the American Revolution. Mayor Cooney also informed Borough Council that he has started posting the approved Mifflinburg Borough Council meeting minutes on his personal web page.

Mr. Brouse called an executive session to discuss possible litigation, contract negotiation, and personnel matters. An executive session was held from 8:07 pm to 10:13 pm.

Motion by: Ryan L. Stahl Second by: Benjaman M. Dietrich

MOTION: To approve Payment Application No. 21 to Howard Robson, Inc. (Contract 07-3) in the amount of $135,923.78 for the Wastewater Treatment Plant BNR Construction Project.

Yes – Mr. Fritz, Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Brouse

No – None

Motion by: Michael E. Snook

MOTION: To adjourn the Mifflinburg Borough Council meeting.

Approved via unanimous voice vote.

Meeting adjourned at 10:14 pm.

Respectfully Submitted,

Misty L. Ross Assistant Borough Secretary

 


 
 
MINUTES OF MIFFLINBURG BOROUGH COUNCIL
June 22, 2010
                                                                                                                                                                    
									PRESENT   ABSENT
Robert O. Brouse, Jr., Council President				                  X 
Betsy K. Robertson, Vice President			    	    	     X
Benjaman M. Dietrich, Council Member				    	     X 
Jason M. Fritz, Council Member			    		    			 X
Michael E. Snook, Council Member				                  X 
Ryan L. Stahl, Council Member					    			 X
David M. Cooney, Mayor 					                  X 
Michael T. Hudock, Solicitor						     X 
Douglas R. Bickhart, Chief of Police					     X 
Steven B. Benner, Borough Project Manager				     X
Margaret A. Metzger, Borough Manager	                  	    		     X 
Misty L. Ross, Assistant Secretary					    	     X
The regular meeting of Mifflinburg Borough Council was called to order at 7:00 pm.
Visitors present at this meeting were Brad Newlin, William L. Zimmerman, Amanda Alexander, Linda Bollinger, Jason Wert, Brian Sauers, Leanne Keefer Bechdel, and Erin Threet. 
Motion by:  Benjaman M. Dietrich
Second by:  Betsy K. Robertson
MOTION:  To approve the minutes of the May 18, 2010 regular meeting of Mifflinburg Borough Council.
Approved via unanimous voice vote.
Motion by:  Benjaman M. Dietrich
Second by:  Michael E. Snook
MOTION:  To approve the minutes of the June 1, 2010 special meeting of Mifflinburg Borough Council.
Approved via unanimous voice vote.
Motion by:  Betsy K. Robertson
Second by:  Benjaman M. Dietrich
MOTION:  To approve payment of Bill List # 2010-06 in the amount of $599,983.53.
Yes – Mr. Dietrich, Mrs. Robertson, Mr. Snook, Mr. Brouse
No – None
Mr. William L. Zimmerman and Ms. Leanne Keefer Bechdel attended tonight’s meeting on behalf of the Children of the American Revolution.  A dedication ceremony is scheduled for Saturday, July 17, 2010 (rain or shine) at 6:00 pm at the Gutelius House (5th and Green Street).   Light refreshments will be provided after the reading of the Declaration of Independence and flag posting.  Mr. Zimmerman is requesting Borough Council support to conduct a gun salute (the guns will shoot blanks) during the ceremony.
A discussion was held; Mr. Brouse stated that he thought the dedication ceremony sounded fun.  Mr. Zimmerman and Ms. Bechdel received Borough Council support to conduct a gun salute during the dedication ceremony for the Children of the American Revolution.
Motion by:  Betsy K. Robertson
Second by:  Benjaman M. Dietrich
MOTION:  To approve the Mifflinburg Borough Zoning Report for May 2010 and authorize payment to the Central Keystone Council of Government (CK-COG) in the amount of $1,457.28.
Yes –Mrs. Robertson, Mr. Snook, Mr. Dietrich, Mr. Brouse
No – None
Mr. Benner informed Borough Council that the bid opening for the re-bid of the HVAC and the Testing, Adjusting and Balancing for the New Borough Building project was held on Tuesday, June 15, 2010.  A copy of the bid tabulation is included in the information tonight and reads as follows:
Prime HVAC
Contractor														Base Bid			Alternate Bid 
Silvertip, Inc.													$360,000.00		$218,000.00	
		Unit Price H1-Well Cost/Well						$    6,000.00./Well
Unit Price H2-Lineal Foot Cost for Well			$         15.00./Lineal Foot
		Unit Price H3-Lineal Foot Cost for Piping		$           6.00./Lineal Foot
Spencer Mechanical, Inc.									$290,000.00		$183,700.00
		Unit Price H1-Well Cost/Well						$  	 3,570.00./Well
Unit Price H2-Lineal Foot Cost for Well			$         10.00./Lineal Foot
		Unit Price H3-Lineal Foot Cost for Piping		$         19.00./Lineal Foot
Prime Testing, Adjusting and Balancing
Contractor														Base Bid			Alternate Bid 
Air Balance Engineers, Inc.			 						$    5,000.00		$    4,250.00
A copy of the original HVAC bid tabulation is also included in the information tonight.  Borough Council action is requested on this matter.
Motion by:  Betsy K. Robertson
Second by:  Benjaman M. Dietrich
MOTION:  To award the Prime HVAC Contractor bid for the New Borough Building to low bidder Spencer Mechanical, Inc. in the alternate base bid amount of $183,700.00, contingent upon receipt of performance and payment bonds and insurance certificate.
Yes –Mr. Snook, Mr. Dietrich, Mrs. Robertson, Mr. Brouse
No – None
Motion by:  Betsy K. Robertson
Second by:  Benjaman M. Dietrich
MOTION:  To award the Prime Testing, Adjusting and Balancing Contractor bid for the New Borough Building to low bidder Air Balance Engineers, Inc. in the alternate base bid amount of $4,250.00, contingent upon receipt of performance and payment bonds and insurance certificate.
Yes –Mr. Dietrich, Mrs. Robertson, Mr. Snook, Mr. Brouse
No – None
Mr. Benner informed Borough Council that Payment Application No. 10 has been submitted from PSI, Pumping Solutions (Contract 07-6) in the amount of $38,190.00 for the Wastewater Treatment Plant BNR Construction Project.  A discussion was held; Mr. Wert recommended that Borough Council execute Payment Application No. 10, contingent upon the Borough’s review of the punchlist.  
Motion by:  Benjaman M. Dietrich
Second by:  Betsy K. Robertson
MOTION:  To approve Payment Application No. 10 to PSI, Pumping Solutions (Contract 07-6), contingent upon Borough Council and Mr. Wert’s review and recommendation of the retainage.
Yes –Mrs. Robertson, Mr. Snook, Mr. Dietrich, Mr. Brouse
No – None
Mr. Benner informed Borough Council that there was a catastrophic failure of the Utility Water System and Alarm Call-Out System at the Wastewater Treatment Plant on Friday, May 21, 2010.  The failure caused the Raw Water Pumps to be inoperable for a period of approximately 5-hours causing a complete flooding of the Headworks Pump Room.  Total damages to equipment have not yet been determined since warranty claims for water damaged equipment has not yet been determined by the suppliers.  A copy of the letter from HRG, Inc. to Howard Robson, Inc. is included in the information tonight.
Mr. Benner reported that the pre-construction meeting for the New Borough Building project was held on Friday, June 11, 2010.  The general construction and plumbing contracts have been executed.  The Borough is awaiting the receipt of payment bonds for the electric contract.  Job conferences will be held bi-weekly beginning Tuesday, June 22, 2010.  Demolition day (120 N. 3rd Street) is scheduled for Friday, June 25, 2010.
Mr. Benner reported that the pre-construction meeting for the Safe Routes to School Sidewalk project is scheduled for Thursday, June 24, 2010 at 10:00 am at the Borough office.  The project is scheduled to begin the following week.
Mr. Benner informed Borough Council that LARA has submitted a preliminary plan for the rail trail access point to be adjacent to the Mifflinburg Community Park.  The plan includes approximately 20 parking spaces and a year-round comfort facility with water and sewer disposal.   A copy of the plan is included in the information tonight.  Borough Council action is requested to grant LARA a Sewer Utility Easement across Borough property (adjacent to N. 5th Street) to extend sewer services, contingent upon the solicitor’s review and approval.
Motion by:  Benjaman M. Dietrich
Second by:  Betsy K. Robertson
MOTION:  To grant LARA a Sewer Utility Easement across Borough property (adjacent to N. 5th Street) to extend sewer services, contingent upon the solicitor’s review and approval.
Yes –Mr. Snook, Mr. Dietrich, Mrs. Robertson, Mr. Brouse
No – None
Mr. Benner informed Borough Council that he has requested a supplemental price from HD2 Lawncare for mowing at the Wastewater Treatment Plant.  HD2 Lawncare will perform this work for an additional $60.00 per mowing.  Borough Council action is requested to amend the existing contract.
Motion by:  Benjaman M. Dietrich
Second by:  Michael E. Snook
MOTION:  To amend the two (2) year Annual Mowing contract with HD2 Lawncare for the unit price amount totaling $278.98 per mowing, with the right to review after one (1) year, to add mowing at the Wastewater Treatment Plant for an additional $60.00 per mowing.
Yes –Mr. Dietrich, Mrs. Robertson, Mr. Snook, Mr. Brouse
No – None
Mr. Benner requested Borough Council direction for the disposition of salvage equipment and materials (auction, bid, etc.).  Much of the equipment is from the previous Wastewater Treatment Plant however; there is also general equipment that has been accumulated over the years.  
Motion by:  Benjaman M. Dietrich
Second by:  Michael E. Snook
MOTION:  To authorize Mr. Benner to advertise for sale salvage equipment and materials according to Borough Code.
Mrs. Metzger inquired how Borough Council desires these items be sold (auction, bid, etc.).
Mr. Hudock reported that the items can be sold however as long as it is according to Borough Code.
Yes –Mrs. Robertson, Mr. Snook, Mr. Dietrich, Mr. Brouse
No – None
Mr. Benner provided Borough Council with a follow-up memorandum regarding the Chestnut Street Reconstruction project.  The project is on the PennDOT schedule for construction beginning March of 2012.  The Borough is required to have their preliminary coordinating design to PennDOT by October 2010.  A Utility Committee meeting is requested on this matter.
A discussion was held; Mr. Brouse scheduled a tentative Utility Committee meeting for Tuesday, July 13, 2010 at 7:00 pm since Mr. Fritz and Mr. Stahl are both absent from tonight’s meeting. 
Mayor Cooney informed Borough Council that they have received a copy of the Monthly Police Report for May 2010 included in the information tonight.  
Mayor Cooney reminded Borough Council that Click it or Ticket was held Monday, May 24, 2010 thru Sunday, June 13, 2010.  There were 92 Stops, 61 Citations, and 3 DUI’s.
Mayor Cooney requested an executive session for possible litigation.
Mr. Dietrich scheduled a Building Committee meeting for Tuesday, August 3, 2010 at 9:00 am with the Mifflinburg Regional Economic Development Alliance.  The purpose of this meeting will be to discuss the Old Borough Building, 333 Chestnut Street.
Mrs. Erin Threet, HRG, Inc., presented Borough Council with the Engineer’s Report for June 2010.  
Mr. Brouse inquired the status of the Regional Authority.  A discussion was held; Mr. Wert suggested that Borough Council conduct a meeting with the entire entity and present the Management Agreement to them.
Mrs. Metzger reminded Borough Council that action is still needed to appoint four (4) representatives to the Regional Authority. 
 
Mr. Brouse inquired if Borough Council should take action to approve the Management Agreement Compensation in the amount of $35,000.00/mo for the formation of the Regional Authority.
A discussion was held; Mr. Wert recommended that Borough Council should take action to approve the Management Agreement Compensation in the amount of $35,000.00/mo if they are ready.
Motion by:  Michael E. Snook
Second by:  Benjaman M. Dietrich
MOTION:  To approve the Operational Agreement in the amount of $35,000.00/mo for the formation of the Regional Authority.
Yes –Mr. Snook, Mr. Dietrich, Mrs. Robertson, Mr. Brouse
No – None
Mr. Wert presented Borough Council with a project update for June 2010 regarding the Wastewater Treatment Plant BNR Construction Project.  A ribbon cutting and public tour of the Wastewater Treatment Plant is scheduled for Saturday, August 7, 2010.
Mr. Brouse scheduled a meeting with the Regional Authority entity for Saturday, August 7, 2010 following the ribbon cutting and public tour of the Wastewater Treatment Plant.  The purpose of this meeting will be to discuss the Management Agreement.
Mrs. Metzger requested an executive session for possible litigation.
Mrs. Metzger reminded Borough Council that the application deadline for the Elm Street Manager and Main Street Manager positions is Friday, June 25, 2010. 
Mrs. Metzger reminded Borough Council that the festivities at the Mifflinburg Community Park are being held on two (2) different days.  The 5k Race and the Children’s Fun Run are scheduled for Saturday, July 3, 2010.  The rest of the festivities are scheduled for Sunday, July 4, 2010.
Mrs. Metzger informed Borough Council that the American Legion Post 410 will be renting the pool for the entire day on Sunday, July 11, 2010 for a donation of $150.00 as done in the past.   
Mayor Cooney reported that Ryan Lecky, from Lecky Live, came to the area.  Mayor Cooney had the opportunity to speak on the news about Mifflinburg.
Mayor Cooney thanked Officer Ross Mitchell for all his hard work with “Mifflinburg Safety Services Nite Out”.
Mr. Brouse called an executive session to discuss litigation matters.  An executive session was held from 8:15 pm to 8:48 pm.
Motion by:  Michael E. Snook
MOTION:  To adjourn the Mifflinburg Borough Council meeting.
Approved via unanimous voice vote.
Meeting adjourned at 8:49 pm.
Respectfully Submitted,
Misty L. Ross
Assistant Borough Secretary

 


 

 

 

MINUTES OF MIFFLINBURG BOROUGH COUNCIL

SPECIAL COUNCIL MEETING

June 1, 2010

                                                                                                                                                                         

 

PRESENT   ABSENT

Robert O. Brouse, Jr., Council President                         X

Betsy K. Robertson, Vice President                                                   X

Benjaman M. Dietrich, Council Member                         X

Jason M. Fritz, Council Member                                    X

Michael E. Snook, Council Member                               X

Ryan L. Stahl, Council Member                                                         X

David M. Cooney, Mayor                                             X

Michael T. Hudock, Solicitor                                         X

Douglas R. Bickhart, Chief of Police                                                  X

Steven B. Benner, Borough Project Manager                                      X

Margaret A. Metzger, Borough Manager                         X

Misty L. Ross, Assistant Secretary                                 X

 

 

The special meeting of Mifflinburg Borough Council was called to order at 7:00 pm.

 

A visitor present at this meeting was Brian Sauers.

 

Mr. Brouse conducted a Public Hearing for Ordinance No. 2010-02; Amending the Mifflinburg Zoning Ordinance to eliminate the minimum land use requirements in the General Commercial District.  Borough Council action is requested on this matter.

 

Motion by:  Benjaman M. Dietrich

Second by:  Michael E. Snook

           

MOTION:  To adopt Ordinance No. 2010-02; Amending Section 29-405 of the Mifflinburg Zoning Ordinance to eliminate the minimum land use requirements in the General Commercial District.

 

Approved via unanimous voice vote.

 

 

Mr. Hudock informed Borough Council that the loan proposal with Mifflinburg Bank & Trust Company in the amount of $1,500,000.00 has been approved by DCED.  Borough Council action is requested to authorize Mr. Brouse and Mrs. Metzger to have signatory authority for the Debt for the New Borough Building with Mifflinburg Bank & Trust Company in the amount of $1,500,000.00.

 

Motion by:  Jason M. Fritz

Second by:  Michael E. Snook

 

MOTION:  To authorize Mr. Brouse and Mrs. Metzger to have signatory authority for the Debt for the New Borough Building with Mifflinburg Bank & Trust Company in the amount of $1,500,000.00.

 

Yes – Mr. Dietrich, Mr. Fritz, Mr. Snook, Mr. Brouse

 

No – None

 

 

Mrs. Metzger updated Borough Council that the HVAC bids (the original HVAC system design and the alternative design that includes a geothermal based heat pump system) for the New Borough Building have been advertised.  The deadline for the bids is Tuesday, June 15, 2010.

 

A discussion was held regarding the Prime General, Plumbing, and Electrical Contractor bids for the New Borough Building.  Borough Council action is requested to award the bids to the low base bidders, contingent upon receipt of performance and payment bonds and insurance certificate.

 

 

Motion by:  Benjaman M. Dietrich

Second by:  Michael E. Snook

 

MOTION:  To award the Prime General Contractor bid for the New Borough Building to low bidder Robert Feaster Corp. in the base bid amount of $877,000.00, contingent upon receipt of performance and payment bonds and insurance certificate.

 

Yes –Mr. Fritz, Mr. Snook, Mr. Dietrich, Mr. Brouse

 

No – None

 

 

Motion by:  Benjaman M. Dietrich

Second by:  Michael E. Snook

 

MOTION:  To award the Prime Plumbing Contractor bid for the New Borough Building to low bidder Silvertip, Inc. in the base bid amount of $88,000.00, contingent upon receipt of performance and payment bonds and insurance certificate.

 

Yes –Mr. Snook, Mr. Dietrich, Mr. Fritz, Mr. Brouse

 

No – None

 

 

Motion by:  Benjaman M. Dietrich

Second by:  Michael E. Snook

 

MOTION:  To award the Prime Electrical Contractor bid for the New Borough Building to low bidder TRA Electric Inc. in the base bid amount of $228,450.00, contingent upon receipt of performance and payment bonds and insurance certificate.

 

Yes – Mr. Dietrich, Mr. Fritz, Mr. Snook, Mr. Brouse

 

No – None

 

 

A discussion was held regarding the HVAC and the Prime Testing, Adjusting and Balancing Contractor bids for the New Borough Building.  Mr. Hudock recommended that Borough Council take action to reject all bids received for the HVAC and the Prime Testing, Adjusting and Balancing Contractor bids.

 

Motion by:  Benjaman M. Dietrich

Second by:  Michael E. Snook

 

MOTION:  To reject all bids received for the HVAC Contractor bid for the New Borough Building.

 

Yes –Mr. Fritz, Mr. Snook, Mr. Dietrich, Mr. Brouse

 

No – None

 

 

Motion by:  Benjaman M. Dietrich

Second by:  Michael E. Snook

 

MOTION:  To reject the Prime Testing, Adjusting and Balancing Contractor bid for the New Borough Building.

 

Yes –Mr. Snook, Mr. Dietrich, Mr. Fritz, Mr. Brouse

 

No – None

 

 

Mrs. Metzger informed Borough Council that the Mifflinburg Buggy Museum is requesting water services be provided to the VFW grounds for a Civil War Reenactment fundraiser.  Borough Council action is requested on this matter.

 

Mr. Brouse authorized that water services be provided to the VFW grounds for the Mifflinburg Buggy Museum’s Civil War Reenactment fundraiser.  

 

Mrs. Metzger informed Borough Council that she has applied for a group of students through the Central PA Workforce Youth Program to perform work for the Borough as done in the past.  An agreement has been forwarded to the solicitor for review and recommendation.

 

Mr. Hudock reported that he has received and reviewed the agreement with the Central PA Workforce Youth Program.  The only issue Mr. Hudock sees with the agreement is the paragraph that states the Borough agrees to hold the Central Pa Workforce Youth Program harmless and defend them against any lawsuits that are brought against the workforce.  Mr. Hudock recommended that Borough Council take action to approve the agreement, contingent upon the Solicitor and Union approval

 

Motion by:  Benjaman M. Dietrich

Second by:  Michael E. Snook

           

MOTION:  To approve the agreement with the Central PA Workforce Youth Program, contingent upon the Solicitor and Union approval.

 

Approved via unanimous voice vote.

 

 

Mr. Brouse called an executive session to discuss personnel matters and contract negotiations.  An executive session was held from 7:27 pm to 7:45 pm.

 

 

Motion by:  Michael E. Snook

 

MOTION:  To adjourn the Mifflinburg Borough Council meeting.

 

Approved via unanimous voice vote.

 

Meeting adjourned at 7:45 pm.

 

 

Respectfully Submitted,

 

 

Misty L. Ross

Assistant Borough Secretary

 

 


 

MINUTES OF MIFFLINBURG BOROUGH COUNCIL

May 18, 2010

 

                                                                                                                                                                   

PRESENT   ABSENT

Robert O. Brouse, Jr., Council President                       X

Betsy K. Robertson, Vice President                              X

Benjaman M. Dietrich, Council Member                       X

Jason M. Fritz, Council Member                                                     X

Michael E. Snook, Council Member                             X

Ryan L. Stahl, Council Member                                   X

David M. Cooney, Mayor                                           X

Michael T. Hudock, Solicitor                                       X

Douglas R. Bickhart, Chief of Police                            X

Steven B. Benner, Borough Project Manager                X

Margaret A. Metzger, Borough Manager                                          X

Misty L. Ross, Assistant Secretary                               X

 

 

The regular meeting of Mifflinburg Borough Council was called to order at 7:00 pm.

 

Visitors present at this meeting were Erin Threet, Jason Wert, Adam Brown, Mary Ann Williard, Brian Sauers, and Brad Newlin.

 

 

Motion by:  Betsy K. Robertson

Second by:  Benjaman M. Dietrich

 

MOTION:  To approve the minutes of the April 13, 2010 special meeting of Mifflinburg Borough Council.

 

Approved via unanimous voice vote.

 

 

Motion by:  Betsy K. Robertson

Second by:  Benjaman M. Dietrich

 

MOTION:  To approve the minutes of the April 20, 2010 regular meeting of Mifflinburg Borough Council.

 

Approved via unanimous voice vote.

 

 

Motion by:  Michael E. Snook

Second by:  Benjaman M. Dietrich

 

MOTION:  To approve the minutes of the April 27, 2010 special meeting of Mifflinburg Borough Council.

 

Approved via unanimous voice vote.

 

 

Motion by:  Betsy K. Robertson

Second by:  Ryan L. Stahl

 

MOTION:  To approve payment of Bill List # 2010-05 in the amount of $488,357.87.

 

Yes – Mr. Dietrich, Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Brouse

 

No – None

 

 

Motion by:  Benjaman M. Dietrich

Second by:  Betsy K. Robertson

 

MOTION:  To approve the Mifflinburg Borough Zoning Report for April 2010 and authorize payment to the Central Keystone Council of Government (CK-COG) in the amount of $1,121.13.

 

Yes –Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Brouse

 

No – None

 

 

Mr. Benner informed Borough Council that the termination notice of the Intermunicipal Agreement with West Buffalo Township for water and sewer service is set to expire on Monday, May 31, 2010.  Borough Council action is requested to extend the existing agreement for 30-days (Wednesday, June 30, 2010) pending the formation of a regional water and sewer authority.

 

A discussion was held; Mr. Hudock recommended that Borough Council extend the termination notice of the Intermunicipal Agreement with West Buffalo Township for 60-days (Saturday, July 31, 2010).

 

Motion by:  Ryan L. Stahl

Second by:  Benjaman M. Dietrich

 

MOTION:  To extend the termination notice of the Intermunicipal Agreement with West Buffalo Township for water and sewer service from Monday, May 31, 2010 until Saturday, July 31, 2010.

 

Approved via voice vote, with Mr. Brouse and Mr. Snook voting no.

 

 

Mr. Benner informed Borough Council that the electronic bid opening for the SRTS Sidewalk Project (Phase II) was held on Thursday, May 13, 2010.  There were six (6) bids received and are as follows:

 

G & R Charles Excavating, LTD                                $513,889.61

Dave Gutelius Excavating, Inc.                                   $638,000.00

HRI, Inc.                                                                                                                   $732,676.55

Robert C. Young, Inc.                                                                        $733,762.65

Eastern Industries, Inc.                                                                       $843,026.30

Glenn O. Hawbaker                                                                           $894,680.00

           

Borough Council action is requested to award the contract to G & R Charles Excavating, LTD. for a unit price bid amount of $513,889.61, subject to receipt of acceptable Performance and Payment Bonds.

 

Motion by:  Ryan L. Stahl

Second by:  Michael E. Snook

 

MOTION:  To award the SRTS Sidewalk Project (Phase II ) to G & R Charles Excavating, LTD. for a unit price bid amount of $513,889.61, subject to receipt of acceptable Performance and Payment Bonds.

 

Yes –Mr. Snook, Mr. Stahl, Mr. Dietrich, Mrs. Robertson, Mr. Brouse

 

No – None

 

 

 

 

 

 

 

 

 

 

 

Mr. Benner informed Borough Council that the bid opening for the Annual Street and Alley Paving Project was held on Friday, May 14, 2010 at 1:00 pm.  The project was bid as two separate proposals (paving and seal coat).  A copy of the bid tabulation is included in the information tonight and reads as follows:

                                               

Paving:                  Eastern Industries                                                                                 $64,646.00

Mid-State Paving                                                                               $75,316.13

Dave Gutelius Excavating, Inc.                        $75,656.00

HRI, Inc.                                                                                                       $87,262.95

 

Seal Coat: Keystone Paving & Materials                            $17,211.48

                                         Hammaker East, Ltd.                                                    $17,912.40

HRI, Inc.                                                                                                       $24,142.80

 

Borough Council action is requested to award the paving proposal to Eastern Industries and the seal coat proposal to Keystone Paving & Materials, contingent upon receipt of the completed Anti-Collusion affidavit.

 

Motion by:  Ryan L. Stahl

Second by:  Michael E. Snook

 

MOTION:  To award the paving proposal for the Annual Street and Alley Paving Project to Eastern Industries in the unit price amount of $64,646.00.

 

Yes –Mr. Stahl, Mr. Dietrich, Mrs. Robertson, Mr. Snook, Mr. Brouse

 

No – None

 

 

Motion by:  Ryan L. Stahl

Second by:  Michael E. Snook

 

MOTION:  To award the seal coat proposal for the Annual Street and Alley Paving Project to Keystone Paving & Materials, Inc. in the unit price amount of $17,211.48, contingent upon receipt of the completed Anti-Collusion affidavit.

 

Yes –Mr. Dietrich, Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Brouse

 

No – None

 

 

Mr. Benner requested Borough Council action to approve the 2009 Audit Report as prepared and presented by Jones and Company. 

 

Motion by:  Betsy K. Robertson

Second by:  Benjaman M. Dietrich

 

MOTION: To approve the 2009 Audit Report as prepared and presented by Jones and Company.

 

Yes –Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Brouse

 

No – None

 

 

Mr. Stahl announced that Ms. Mary Ann Williard has volunteered to fill the five (5) year term on the Mifflinburg Shade Tree Commission.  Borough Council action is requested on this matter.

 

 

 

 

 

 

 

 

Motion by:  Ryan L. Stahl

Second by:  Benjaman M. Dietrich

 

MOTION:  To appoint Ms. Mary Ann Williard to a five (5) year term on the Mifflinburg Shade Tree Commission.

 

Approved via unanimous voice vote.

 

 

Mr. Benner reported that PennDOT has scheduled the Chestnut Street Reconstruction scoping field view for Wednesday, May 19, 2010.  Mr. Ryan Hostetter, HRG, Inc., will be attending this meeting.

 

Mr. Benner reported that the Borough has received the electric arc-flash analysis from Utility Engineers, Inc.  We are now in a position of developing and adopting an electrical safety policy.  It is recommended that this matter be discussed by the Personnel Committee. 

 

Mrs. Robertson scheduled a Personnel Committee meeting for Tuesday, June 8, 2010 at 7:00 pm.  The purpose of this meeting will be to discuss developing and adopting an electrical safety policy.

 

Mr. Benner informed Borough Council that a copy of the letter from Kevin R. Drewencki, LARA, is included in tonight’s information.  LARA was proposing and designing a parking and restroom facility area at Mill Street (adjacent to the Community Park), but the design is being re-considered due to the fact that DCNR is strongly suggesting that the trail access point be immediately accessible from the park and concerns related to traffic, drainage, and those expressed by residents in the townhouse units.  LARA does not intend to construct any additional parking at Mill Street unless Borough Council desires and then the Borough would need to submit a written request to LARA and obtain all the necessary internal approvals with the Mifflinburg Planning Commission and the Mifflinburg Police Department. 

 

A discussion was held; Mr. Stahl stated that although Borough Council agrees that additional parking in the area of Mill Street would be an asset, Borough Council will not make a formal request or recommendation.

 

Mr. Benner requested an executive session on personnel matters.

 

Mayor Cooney informed Borough Council that included in tonight’s information is a copy of the Mifflinburg Police Report for April 2010 and an evaluation report of Officer Matthew J. Wenrich.

 

Mr. Bickhart informed Borough Council that Click it or Ticket is scheduled for Monday, May 24, 2010 thru Sunday, June 13, 2010.

 

Mr. Bickhart informed Borough Council that the D.A.R.E graduation is scheduled for Friday, May 28, 2010.

 

Mrs. Robertson requested an executive session on personnel matters.

 

Mr. Dietrich reminded Borough Council that there is a special Building Committee meeting schedule for Thursday, May 20, 2010 at 3:30 pm to review the geothermal heat designs for the new Borough Building and any other business to come before the committee. 

 

Mr. Hudock recommended that Borough Council authorize Mr. Benner to proceed with the HVAC bids (the original HVAC system design and the alternative design that includes a geothermal based heat pump system) for the new Borough Building upon completion of the bid packages.

 

Motion by:  Ryan L. Stahl

Second by:  Benjaman M. Dietrich

           

MOTION:  To authorize Mr. Benner to proceed with the HVAC bids (the original HVAC system design and the alternative design that includes a geothermal based heat pump system) for the new Borough Building upon completion of the bid packages.

 

Yes –Mr. Snook, Mr. Stahl, Mr. Dietrich, Mrs. Robertson, Mr. Brouse

 

No – None

Mr. Wert presented Borough Council with a project update for May 2010 regarding the Wastewater Treatment Plant BNR Construction Project. 

 

Mrs. Erin Threet, HRG, Inc., introduced Mr. Brad Newlin and informed Borough Council that Mr. Newlin is filling in for Mr. Beattie.  Mrs. Threet presented Borough Council with the Engineer’s Report for May 2010. 

 

A discussion was held regarding §29-502 of the Mifflinburg Zoning Ordinance.  The current ordinance does not provide an adequate definition of a corner lot.  The Mifflinburg Planning Commission is recommending that Borough Council amend §29-502 of the Mifflinburg Zoning Ordinance pertaining to buildings and uses on corner lots by deleting the current provisions and substituting new provisions for calculation of clear sight triangle and the definition of a corner lot and deleting §29-501 pertaining to minimum lot sizes in its entirety.  A Public Hearing is required in order to change the ordinance.  Borough Council action is requested on this matter.

 

Motion by:  Ryan L. Stahl

Second by:  Michael E. Snook

           

MOTION:  To authorize Mr. Hudock to prepare and advertise Ordinance No. 2010-03; Amending §29-502 of the Mifflinburg Zoning Ordinance pertaining to buildings and uses on corner lots by deleting the current provisions and substituting new provisions for calculation of clear sight triangle and the definition of a corner lot and deleting §29-501 pertaining to minimum lot sizes in its entirety and to conduct a Public Hearing on Tuesday, July 20, 2010 at 7:00 pm.

 

Approved via voice vote with Mr. Dietrich voting no.

 

 

Mrs. Robertson informed Borough Council that the Regional Economic Development Committee is now called the Mifflinburg Regional Economic Development Alliance (MRED Alliance).

 

Mayor Cooney reported that the Arbor Day celebration was held at the Mifflinburg Community Park on Friday, April 30, 2010.  A copy of the Proclamation is included in the information tonight.  Mayor Cooney thanked Mrs. Robertson for attending the celebration.

 

Mayor Cooney thanked the Mifflinburg Police Department and the Borough for all their support with “Get Moving Mifflinburg”.  There was a decent turnout and the public received some fantastic information. 

 

Mr. Brouse informed Borough Council that he and Mrs. Robertson met with the Mifflinburg Police Department regarding the Union Contract.  An executive session is requested to discuss this matter.

 

 

Mr. Brouse called an executive session to discuss personnel matters and contract negotiations.  An executive session was held from 8:00 pm to 8:21 pm.

 

 

Motion by:  Betsy K. Robertson

Second by:  Michael E. Snook

           

MOTION:  To grant an employee, on the electrical staff of the Borough of Mifflinburg, an unpaid leave of absence not-to-exceed thirty (30) days for medical reasons.

 

Approved via unanimous voice vote.

 

 

Meeting adjourned at 8:22 pm.

 

 

Respectfully Submitted,

 

 

Misty L. Ross

Assistant Borough Secretary

 

 

 


 

MINUTES OF MIFFLINBURG BOROUGH COUNCIL

SPECIAL COUNCIL MEETING

April 27, 2010

                                                                                                                                                                        

 

 

 

PRESENT   ABSENT

Robert O. Brouse, Jr., Council President                       X

Betsy K. Robertson, Vice President                                                    X

Benjaman M. Dietrich, Council Member                       X

Jason M. Fritz, Council Member                                  X

Michael E. Snook, Council Member                             X

Ryan L. Stahl, Council Member                                   X

David M. Cooney, Mayor                                           X

Michael T. Hudock, Solicitor                                      X 

Douglas R. Bickhart, Chief of Police                                                   X

Steven B. Benner, Borough Project Manager               X

Margaret A. Metzger, Borough Manager                      X

Misty L. Ross, Assistant Secretary                              X

 

 

The special meeting of Mifflinburg Borough Council was called to order at 7:30 pm.

 

A visitor present at this meeting was Brian Sauers.

 

Mr. Brouse announced that the purpose for tonight’s meeting is to consider adoption of Ordinance No. 2010-01; Increasing the indebtedness of the Borough for $1,500,000.00 for the construction of a new Borough Building.

 

Mr. Hudock reminded Borough Council that the loan proposal is with Mifflinburg Bank & Trust Company in the amount of $1,500,000.00 at an interest rate of 4.49% over a fixed term of (240 months) 20 years, with the construction period of twelve (12) months interest only at the current interest rate.  There are three (3) Exhibits attached to the ordinance and are as follows:

 

                        Exhibit A                      Amortization Schedule

                        Exhibit B                      Estimate that the useful life of the new Borough Building will be 20 years

                        Exhibit C                      Promissory Note

 

Mr. Hudock detailed the order of events that will follow Borough Council adopting Ordinance No. 2010-01. 

 

Motion by:  Jason M. Fritz

Second by:  Ryan L. Stahl

 

MOTION:  To adopt Ordinance No. 2010-01; Increasing the indebtedness of the Borough for $1,500,000.00 for the construction of a new Borough Building.

 

Yes – Mr. Dietrich, Mr. Fritz, Mr. Snook, Mr. Stahl, Mr. Brouse

 

No – None

 

 

Mrs. Metzger informed Borough Council that she has contacted Anthony H. Visco Jr., R.A., via email, to inform him that Borough Council took action to authorize him to provide a proposal to design a geothermal heat pump system for the new Borough Building in the amount not-to-exceed $5,200.00Mr. Visco will contact Michael L. Norris & Associates, Inc. and provide a contract amendment for the geothermal design.

 

 

 

 

 

 

Motion by:  Ryan L. Stahl

Second by:  Michael E. Snook

           

MOTION:  To accept the proposal from Anthony H. Visco, Jr., R.A. for design of a geothermal heat pump system for the new Borough Building in the amount not-to-exceed $5,200.00, contingent upon Mr. Hudock’s review and approval.

 

Yes –Mr. Fritz, Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Brouse

 

No – None

 

 

Mr. Brouse inquired if the SRTS project was advertised.

 

Mr. Benner reported that the SRTS project was advertised by PennDOT on Thursday, April 22, 2010.  The bid opening is scheduled for Thursday, May 13, 2010.

 

Mayor Cooney reported that the Regional Economic Development Committee is distributing surveys to business customers in the Borough.  Since this is not a Borough Committee, Mayor Cooney is requesting Borough Council approval to release the addresses and contact information for the business customers.  A discussion was held; Mr. Hudock reported the Borough is unable to release customer information. 

 

 

Motion by:  Michael E. Snook

 

MOTION:  To adjourn the Mifflinburg Borough Council meeting.

 

Approved via unanimous voice vote.

 

Meeting adjourned at 7:48 pm.

 

 

Respectfully Submitted,

 

 

Misty L. Ross

Assistant Borough Secretary

 

 


 

 

MINUTES OF MIFFLINBURG BOROUGH COUNCIL

April 20, 2010

 

 

 

                                                                                                                                                                   

PRESENT   ABSENT

Robert O. Brouse, Jr., Council President                   X –arrived at 7:12 pm

Betsy K. Robertson, Vice President                          X

Benjaman M. Dietrich, Council Member                   X

Jason M. Fritz, Council Member                              X

Michael E. Snook, Council Member                         X –arrived at 7:06 pm

Ryan L. Stahl, Council Member                                                      X

David M. Cooney, Mayor                                       X

Michael T. Hudock, Solicitor                                  X

Douglas R. Bickhart, Chief of Police                                               X

Steven B. Benner, Borough Project Manager           X

Margaret A. Metzger, Borough Manager                  X

Misty L. Ross, Assistant Secretary                          X

 

 

The regular meeting of Mifflinburg Borough Council was called to order at 7:00 pm.

 

Visitors present at this meeting were Brian Sauers, Doug Shirk, Cathlene Shirk, and Jason Wert.

 

 

Motion by:  Ryan L. Stahl

Second by:  Benjaman M. Dietrich

 

MOTION:  To approve the minutes of the March 16, 2010 regular meeting of Mifflinburg Borough Council.

 

Approved via unanimous voice vote.

 

 

Motion by:  Jason M. Fritz

Second by:  Ryan L. Stahl

 

MOTION:  To approve payment of Bill List # 2010-04 in the amount of $624,629.21.

 

Yes –Mr. Dietrich, Mr. Fritz, Mr. Stahl, Mrs. Robertson

 

No – None

 

 

Mr. Doug Shirk and Mrs. Cathlene Shirk, 638 Walnut Street, attended tonight’s meeting concerning water that accumulates on Mulberry Street because it does not make it to the storm drain after it rains or snow begins to melt.  The water is causing Mr. and Mrs. Shirk problems associated with their garage.  Borough Council action is requested on this matter.

 

A discussion was held; Mr. Benner reported that the Borough would mill the alley, measure grade and put a binder in and a swale going to the west to the inlet.  Since this work would be done out of the right-of-way, the Borough would need to obtain permission from the Mifflinburg Farmer’s Exchange.

 

 

Motion by:  Michael E. Snook

Second by:  Ryan L. Stahl

 

MOTION:  To approve the Mifflinburg Borough Zoning Report for March 2010 and authorize payment to the Central Keystone Council of Government (CK-COG) in the amount of $1,436.68.

 

Yes – Mr. Fritz, Mr. Dietrich, Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Brouse

 

No – None

Mrs. Metzger informed Borough Council that she met with Pa DCNR regarding the Community Conservation Partnership Program Small Community Recreation Grant for rehabilitation of the existing miniature golf area.  The plan is to retro-fit this area with Playworld Energi total body fitness equipment, a small pavilion, a rock climbing area, and landscaping.  The estimated prices for these objects are as follows:

                       

Rock climbing boulder                                                                                                                        $34,000.00 (2 boulders plus Freight)

Playworld Energi total body fitness equipment             $14,400.00 (5 pieces)

Small pavilion                                                                                                                                        $44,000.00 (Just Pavilion)

Rubber surfacing                                                                                                                                   $15,000.00

 

These prices are higher than expected.  Mrs. Metzger reminded Borough Council that the deadline to apply for this grant is Wednesday, April 21, 2010.  Borough Council direction is requested.

 

Mr. Dietrich informed Borough Council in addition to the higher prices, the Mifflinburg Planning Commission voted down the letter of support for the Borough 3 to 3.  They feel there needs to be more consideration of the existing miniature golf area.

 

A discussion was held; Mr. Brouse authorized Mrs. Metzger not to apply for the Pa DCNR Community Conservation Partnership Program Small Community Recreation Grant for rehabilitation of the existing miniature golf area and Borough Council would rethink their ideas for the 2011 grant.

 

Mr. Benner reported that Mr. Timothy King has passed and received his class B-CDL driver’s license.  Borough Council action is requested to grant Mr. King permanent full-time employee status effective May 1, 2010, subject to the terms of the Non-Uniformed Employment Contract.

 

Motion by:  Betsy K. Robertson

Second by:  Benjaman M. Dietrich

 

MOTION:  To grant Mr. Timothy King permanent full-time employee status effective May 1, 2010, subject to the terms of the Non-Uniformed Employment Contract.

 

Approved via unanimous voice vote.

 

 

Mr. Benner informed Borough Council that the Intermunicipal Agreement with West Buffalo Township for water and sewer service is set to expire on Friday, April 30, 2010.  Borough Council action is requested to extend the existing agreement until Monday, May 31, 2010.

 

Motion by:  Ryan L. Stahl

Second by:  Betsy K. Robertson

 

MOTION:  To extend the termination notice of the Intermunicipal Agreement with West Buffalo Township for water and sewer service from Friday, April 30, 2010 until Monday, May 31, 2010.

 

Approved via voice vote, with Mr. Snook voting no.

 

 

Benner reported that the bid opening for the Annual Spring-Drop Off project was held on Monday, April 12, 2010 at 1:00 pm.  A copy of the bid tabulation is included in the information tonight and reads as follows:

 

                                                                                                                                                                                                             Hometown Disposal                B&W Disposal

Roll-off load hauled                                                                                                    $   176.25 (30YD)

                                                                                                                                                                                  $   235.00 (40YD)                                           $   236.00 (40YD)

Total price per ton for disposal                                                           $     58.00                                                                       $     48.05

Cost for return of unused roll-off                                                         $     40.00                                                                       $   150.00

Estimated cost based on 2009 quantities                     $5,206.25                                                                       $5,375.00

 

The estimated cost is based upon the assumption that the Lycoming Landfill will be waiving waste tipping fees for this event under the Great American Cleanup of Pa program.  Borough Council action is requested to award the Annual Spring Drop-Off project to Hometown Disposal for the unit price amounts per the bid sheet.

 

Motion by:  Betsy K. Robertson

Second by:  Jason M. Fritz

 

MOTION:  To award the Annual Spring Drop-Off project to Hometown Disposal for the unit price amounts per the bid sheet.

 

Yes –Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Fritz, Mr. Brouse

 

No – None

 

 

Mr. Benner reported that the bid opening for the Annual Mowing contract was held on Friday, March 26, 2010 at 1:00 pm.  A copy of the bid tabulation is included in the information tonight and reads as follows:

 

ProMows Lawncare                                                              $   530.00

Hacky’s Lawn Care                                                              $   315.00

Fisher Bros. Lawncare                                                           $          800.00

R&K Lawn Care                                                                               $   496.00

HD2 Lawncare                                                                                  $          278.98

Randy Hawk’s Lawn Service                         $   390.00

Sunny Hill Lawn Care, LLC                           $          365.00

CrossCut Lawn Care                                                             $          775.00

           

The bids were received on a unit price/area per mowing for two (2) years.  Borough Council action is requested to award the contract to HD2 Lawncare for the unit price amount totaling $278.98 per mowing, with the right to review after one (1) year.

 

Motion by:  Ryan L. Stahl

Second by:  Michael E. Snook

 

MOTION:  To award the two (2) year Annual Mowing contract to HD2 Lawncare for the unit price amount totaling $278.98 per mowing, with the right to review after one (1) year.

 

Yes –Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Fritz, Mrs. Robertson, Mr. Brouse

 

No – None

 

 

Mr. Benner informed Borough Council that the following payment applications have been submitted for the Wastewater Treatment Plant BNR Construction Project:

 

1.      Payment Application #20 to Howard Robson, Inc. (Contract 07-3) in the amount of $232,239.69.

2.      Payment Application #3 to Siemens Water Technology Group (Contract 07-2) in the amount of $286,407.00.

 

These payment requests have been reviewed by HRG, Inc. and are recommended for payment. 

 

Motion by:  Ryan L. Stahl

Second by:  Michael E. Snook

           

MOTION:  To approve Payment Application #20 to Howard Robson, Inc. (Contract 07-3) in the amount of $232,239.69; Payment Application #3 to Siemens Water Technology Group (Contract 07-2) in the amount of $286,407.00.

 

Yes –Mr. Stahl, Mr. Dietrich, Mr. Fritz, Mrs. Robertson, Mr. Snook, Mr. Brouse

 

No – None

 

 

Mr. Wert presented Borough Council with a project update for April 2010 regarding the Wastewater Treatment Plant BNR Construction Project. 

 

Mr. Benner informed Borough Council that he has received an Engineering Services Proposal from HRG, Inc. for additional services related to the 8th Street Pump Station Upgrade as part of the Wastewater Treatment Plant BNR Construction Project.  A copy of the proposal and project estimate is included in the information tonight for your review.  This work would be accomplished as a change order to PSI Pumping Solutions (Contract 07-6).  Borough Council action is requested on this matter.

 

Motion by:  Ryan L. Stahl

Second by:  Jason M. Fritz

           

MOTION:  To enter into the Engineering Services Proposal with HRG, Inc. for additional services related to the 8th Street Pump Station Upgrade as part of the Wastewater Treatment Plant BNR Construction Project as indicated in the proposal dated Tuesday, March 23, 2010 in the lump sum amount of $47,000.00.

 

Yes –Mr. Dietrich, Mr. Fritz, Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Brouse

 

No – None

 

 

Mr. Benner reported that Mr. Robert Huntington, Union County Planning Commission, is involved with the formation and development of a five (5) county Regional Solid Waste Plan.  The Borough is being solicited to provide a representative to be on the Union County Advisory Committee.  Approximately four (4) meetings will be held over the next several months. Mr. Benner volunteered to fill this position if there is not another delegate recommended.

 

Mr. Brouse appointed Mr. Benner to be the representative on the Union County Advisory Committee from the Borough for the formation and development of a five (5) county Regional Solid Waste Plan.

 

Mayor Cooney requested Borough Council action to authorize the Mifflinburg Police Department to participate in the Creative Safety Products “Officer Phil” Program through an advertisement in the information booklets in the amount of $199.00 for one sixth of a page.

 

Mr. Brouse authorized the Mifflinburg Police Department to participate in the Creative Safety Products “Officer Phil” Program through an advertisement in the information booklets in the amount of $199.00 for one sixth of a page, as requested by Mayor Cooney.

 

Mayor Cooney reminded Borough Council that each year the Mifflinburg Police Department is required to notify Pa Department of Transportation of Special Events that require the closing of state roads.  Borough Council action is requested on this matter.

 

Motion by:  Ryan L. Stahl

Second by:  Betsy K. Robertson

 

MOTION:  To authorize the Mifflinburg Police Department to send a letter to Pa Department of Transportation notifying them of Special Events that require the closing of state roads. 

 

Approved via unanimous voice vote.

 

 

Mayor Cooney informed Borough Council that Chief Bickhart is scheduled to return to work on Monday, May 3, 2010.

 

Mayor Cooney informed Borough Council that a copy of the revised 2010 Special Events list for the Mifflinburg Fire Police is included in the information tonight.  Borough Council action is requested to approve this list as presented.

 

Motion by:  Ryan L. Stahl

Second by:  Betsy K. Robertson

 

MOTION:  To approve the revised 2010 Special Events list for the Mifflinburg Fire Police as presented.

 

Approved via unanimous voice vote.

Mrs. Metzger informed Borough Council that she has received a letter of resignation from Mr. Bryan Rohland from the Mifflinburg Shade Tree Commission.  Borough Council action is requested to accept Mr. Rohland’s resignation and to authorize Mrs. Metzger to look for a replacement.

 

Motion by:  Betsy K. Robertson

Second by:  Ryan L. Stahl

 

MOTION:  To accept the resignation of Mr. Bryan Rohland from the Mifflinburg Shade Tree Commission and authorize Mrs. Metzger to look for a replacement.

 

Approved via unanimous voice vote.

 

 

Mrs. Metzger informed Borough Council that Mr. Ron Bollinger, Park/Pool Director, is requesting Borough Council action to hire Angelina Shubert and Hannah Schultz as Mifflinburg Park/Pool employees for the 2010 season.

 

Motion by:  Betsy K. Robertson

Second by:  Ryan L. Stahl

                                   

MOTION:  To hire Angelina Shubert and Hannah Schultz as Mifflinburg Park/Pool employees for the 2010 season.

 

Approved via unanimous voice vote.

 

 

Mr. Fritz reminded Borough Council that there is a special Borough Council meeting scheduled for Tuesday, April 27, 2010 at 7:30 pm.  The purpose of this meeting will be to consider adoption of Ordinance No. 2010-01; Increasing the indebtedness of the Borough for $1,500,000.00 for the construction of a new Borough Building.

 

Mrs. Metzger reported that she has emailed Borough Council a preliminary spreadsheet regarding the Regional Authority formation management fees.  A discussion was held; Mr. Stahl referred this matter to a Utility Committee meeting.

 

Mr. Stahl scheduled a Utility Committee meeting and Mr. Fritz scheduled a Finance Committee meeting.  Both of these meetings are scheduled for Tuesday, April 27, 2010 at 7:00 pm. 

 

Mayor Cooney scheduled a Public Safety Committee meeting to follow the special Borough Council meeting on Tuesday, April 27, 2010.

 

Mrs. Metzger distributed a technical memorandum to Borough Council, from HRG, Inc., of the current heating, ventilating and air-conditioning (HVA) system design.  The memorandum also offered HRG, Inc.’s opinion of an alternative design consideration that includes a geothermal based heat pump system for the new Borough Building.  A discussion was held; Borough Council action is requested to authorize Anthony H. Visco, Jr., R.A. to provide a proposal to design a geothermal heat pump system.

 

Motion by:  Benjaman M. Dietrich

Second by:  Michael E. Snook

           

MOTION:  To authorize Anthony H. Visco, Jr., R.A. to provide a proposal to design a geothermal heat pump system for the new Borough Building.

 

Yes –Mr. Fritz, Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Brouse

 

No – None

 

 

Mr. Wert, HRG, Inc., presented Borough Council with the Engineer’s Report for April 2010.  Mr. Wert informed Borough Council that the SRTS project is scheduled to be advertised by PennDOT on Thursday, April 22, 2010 and the bid opening is scheduled for Thursday, May 13, 2010.

 

Mrs. Metzger reminded Borough Council that there is a special Borough Council meeting scheduled for Tuesday, April 27, 2010 at 7:30 pm and a Utility Committee meeting scheduled with Mr. Frank Reber on Tuesday, May 11, 2010 at 7:00 pm.

 

Mrs. Metzger provided Borough Council with an update regarding the Earned Income Tax Committee (EIT).  Mrs. Metzger informed Borough Council that the next EIT Committee meeting is scheduled for Monday, May 17, 2010.

 

Mr. Hudock reported that the Mifflinburg Planning Commission made the motion at their meeting to recommend that Borough Council amend the Zoning Ordinance to eliminate the minimum land use requirements in the General Commercial Districts.  A public Hearing is required in order to change the ordinance.  Borough Council action is requested on this matter.

 

Motion by:  Benjaman M. Dietrich

Second by:  Ryan L. Stahl

           

MOTION:  To authorize Mr. Hudock to prepare and advertise Ordinance No. 2010-02; Amending Section 29-405 of the Mifflinburg Zoning Ordinance to eliminate the minimum land use requirements in the General Commercial Districts and to conduct a Public Hearing on Tuesday, June 1, 2010 at 7:00 pm.

 

Approved via unanimous voice vote.

 

 

Mayor Cooney announced that the Mifflinburg High School Key Club is sponsoring “Get Moving Mifflinburg” at the Mifflinburg Area High School on Saturday, May 15, 2010 from 10:00 am to 2:00 pm.  This is a Wellness Day coordinated by Evangelical Community Hospital to teach great ways to keep your body and family healthy and to teach physical activities for better health and wellness for people all ages to do at home.

 

 

Motion by:  Ryan L. Stahl

 

MOTION:  To adjourn the Mifflinburg Borough Council meeting.

 

Approved via unanimous voice vote.

 

 

Meeting adjourned at 9:00 pm.

 

 

Respectfully Submitted,

 

 

Misty L. Ross

Assistant Borough Secretary

 

 

 

 


 

 

MINUTES OF MIFFLINBURG BOROUGH COUNCIL

SPECIAL COUNCIL MEETING

April 13, 2010

                                                                                                                                                                            

 

 

 

PRESENT   ABSENT

Robert O. Brouse, Jr., Council President                                                                                                 X

Betsy K. Robertson, Vice President                                                                                                                    X

Benjaman M. Dietrich, Council Member                                                                                                 X –here at 7:07 pm

Jason M. Fritz, Council Member                                                                                                                                     X –here at 7:07 pm

Michael E. Snook, Council Member                                                                                                       X

Ryan L. Stahl, Council Member                                                                                                                                                                                                  X

David M. Cooney, Mayor                                                                                                                                  X

Michael T. Hudock, Solicitor                                                                                                                                          X

Douglas R. Bickhart, Chief of Police                                                                                                                                                                 X

Steven B. Benner, Borough Project Manager                                                                              X

Margaret A. Metzger, Borough Manager                                                            X

Misty L. Ross, Assistant Secretary                                                                                                                      X

 

 

The special meeting of Mifflinburg Borough Council was called to order at 7:00 pm.

 

A visitor present at this meeting was Brian Sauers.

 

Mr. Brouse announced that in order to continue the meeting we would need to wait for a quorum.

 

Mr. Fritz and Mr. Dietrich arrived at tonight’s meeting at 7:07 pm. 

 

Mr. Hudock informed Borough Council that Mr. Brouse and Mrs. Metzger met with various banks to discuss the Borough obtaining a $1,500,000.00 loan for the construction of the new Borough Building.  Mifflinburg Bank & Trust Company provided the best loan proposal and is willing to waive the application fee.

 

Mrs. Metzger informed Borough Council that she received correspondence from Mifflinburg Bank & Trust Company today concerning the loan proposal.  The loan proposal is as follows:

 

Borrower:                                                  Borough of Mifflinburg

Amount:                                                     $1,500,000.00

Purpose:                                                    Construction of the new Borough Building

Loan Type:                                                Tax-Free Mortgage Loan

Interest Rate:                                  4.49% Fixed

Construction Period:    twelve (12) months interest only at the quoted interest rate

Loan Term:                                                240 months (20 years) upon completion of the construction period.

Security:                                                     1st Lien Mortgage on the following property on the new Borough Building

 

§         A Title Insurance Policy with Endorsement 100, 300, 710 & 8.1 (your attorney will prepare this document for you.)

§         A maximum LTV Ratio of 80%

 

Conditions:

§         A 1st Lien Mortgage on the property outlined in the security section.

§         Annual Financial Statements and Tax Returns.

§         Your Solicitor will need to provide written opinion that the mortgage is exempt from Federal Income Tax.

 

This quoted loan proposal is good for 30 days.  Borough Council action is requested to adopt the loan proposal with Mifflinburg Bank & Trust Company.

 

 

 

 

 

Motion by:  Jason M. Fritz

Second by:  Betsy K. Robertson

 

MOTION:  To adopt the loan proposal with Mifflinburg Bank & Trust Company, for the construction of the new Borough Building, in the amount of $1,500,000.00 at an interest rate of 4.49% over a fixed term of (240 months) 20 years, with the construction period of twelve (12) months interest only at the current interest rate.

 

Yes –Mr. Dietrich, Mr. Fritz, Mrs. Robertson, Mr. Snook, Mr. Brouse

 

No – None

 

 

Motion by:  Jason M. Fritz

Second by:  Michael E. Snook

 

MOTION:  To authorize advertisement of Ordinance No. 2010-01; Increasing the indebtedness of the Borough for $1,500,000.00 for the construction of a new Borough Building.

 

Yes –Mr. Fritz, Mrs. Robertson, Mr. Snook, Mr. Dietrich, Mr. Brouse

 

No – None

 

 

Mr. Brouse scheduled a special meeting of Borough Council for Tuesday, April 27, 2010 at 7:30 pm.  The purpose of this meeting will be to consider adoption of Ordinance No. 2010-01; Increasing the indebtedness of the Borough for $1,500,000.00 for the construction of a new Borough Building and any other business that comes before council.

 

Mr. Brouse reported that there is a conflict with the development plan for a new CVS store and the Borough’s Subdivision and Land Development Ordinance. 

 

A discussion was held; Mr. Dietrich informed Borough Council that this matter is currently being reviewed by the Mifflinburg Planning Commission and they expect to make a recommendation to Borough Council concerning an ordinance amendment at the next Planning Commission meeting.

 

Mr. Benner informed Borough Council that he has received an email from Mr. Wert, HRG, Inc., regarding the HVAC design for the new Borough Building.  It is recommended that the Borough look at the water/air heat pump system as a possible HVAC system replacement for the air/air heat pump system for the new Borough Building.  The advantage of the water/air heat pump system is that it would not require a redesign of the ductworks, etc. and minimize the redesign of the system (basically just have to look at a different heat pump system and associated equipment).  More formal comments will be provided by Mr. Wert at the Tuesday, April 20, 2010 regularly scheduled Borough Council meeting.

 

Mr. Brian Sauers stated that he doesn’t recommend the water/air heat pump system, but rather the water/water heat pump system.  A discussion was held; Mr. Brouse authorized Mr. Dietrich to meet with Mr. Sauers to discuss the electrical and heating design for the new Borough Building.

 

Mr. Dietrich inquired if the Borough should obtain a second opinion from another engineer for the electrical and heating design for the new Borough Building.

 

A discussion was held; Mrs. Metzger reminded Borough Council that the bids for the construction of the new Borough Building are only valid for ninety (90) days.

 

Mr. Brouse reported that with the present scheduled it looks as though there will be a special meeting of Borough Council on Tuesday, June 1, 2010 at 7:00 pm to award bids for the construction of the new Borough Building.

 

Mr. Fritz reported that he spoke with Ms. Joannah Skucek regarding horizontal banners and signs.  Ms. Skucek is requesting that Borough Council allow horizontal banners and signs in the Borough.

 

A discussion was held regarding horizontal banners and signs.  Mr. Brouse referred this matter to a special committee for banners, comprised of Mr. Fritz and Ms. Skucek.

Motion by:  Michael E. Snook

Second by:  Benjaman M. Dietrich

 

MOTION:  To adjourn the Mifflinburg Borough Council meeting.

 

Approved via unanimous voice vote.

 

Meeting adjourned at 7:48 pm.

 

 

Respectfully Submitted,

 

 

Misty L. Ross

Assistant Borough Secretary

 

 

 


 

 

MINUTES OF MIFFLINBURG BOROUGH COUNCIL

March 16, 2010

                                                                                                                                                                    

PRESENT   ABSENT

Robert O. Brouse, Jr., Council President                     X

Betsy K. Robertson, Vice President                            X

Benjaman M. Dietrich, Council Member                     X

Jason M. Fritz, Council Member                                X

Michael E. Snook, Council Member                           X

Ryan L. Stahl, Council Member                                 X

David M. Cooney, Mayor                                         X

Michael T. Hudock, Solicitor                                    X

Douglas R. Bickhart, Chief of Police                                                X

Steven B. Benner, Borough Project Manager           X

Margaret A. Metzger, Borough Manager                  X

Misty L. Ross, Assistant Secretary                          X

 

 

The regular meeting of Mifflinburg Borough Council was called to order at 7:00 pm.

 

Visitors present at this meeting were William Baker, Fred Keller, Darwin L. Swope, Brian Sauers, Jason Wert, Cara Brouse, Judy Muchler, Keith Phelps, Cindy McEvoy, Nettie Schlegel, and Jeff Shaffer

 

 

Motion by:  Betsy K. Robertson

Second by:  Ryan L. Stahl

 

MOTION:  To approve the minutes of the February 16, 2010 regular meeting of Mifflinburg Borough Council.

 

Approved via unanimous voice vote.

 

 

Motion by:  Jason M. Fritz

Second by:  Betsy K. Robertson

 

MOTION:  To approve payment of Bill List # 2010-03 in the amount of $508,267.30.

 

Yes –Mr. Dietrich, Mr. Fritz, Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Brouse

 

No – None

 

 

Mr. Keith Phelps, Country Farm & Home, attended tonight’s meeting on behalf of the Mifflinburg Garden Club.  Mr. Phelps distributed an informational sheet for Olympia Pine Commercial Grade Garland to Borough Council.  The Mifflinburg Garden Club is recommending that Borough Council approve the purchase and installation of the Garland in the amount of $986.52. 

 

Motion by:  Betsy K. Robertson

Second by:  Ryan L. Stahl

 

MOTION:  To approve the purchase and installation of the Olympia Pine Commercial Grade Garland from Country Farm & Home as described by Mr. Phelps in the amount of $986.52.

 

Mrs. Metzger inquired if the $986.52 will come out of the $1,000.00 allotment from the Borough for Christmas decorations.

 

Mr. Brouse reported that the $986.52 will come out of the $1,000.00 allotment from the Borough for Christmas decorations.

 

Yes –Mr. Fritz, Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Brouse

 

No – None

Mr. Fred Keller introduced himself to Borough Council.  Mr. Keller is one (1) of three (3) Republican candidates for the 85th State House seat in Snyder and Union counties.

 

Mr. Brouse wished Mr. Keller luck with his candidacy for the 85th State House seat in Snyder and Union counties.

 

Mr. William Baker, Central Keystone Council of Government (CK-COG), is present at tonight’s meeting regarding the Zoning Ordinance.  Mr. Baker explained that it’s his responsibility to enforce the Zoning Ordinance as it’s written and inform Borough Council if he sees that the Zoning Ordinance is creating an unnecessary hardship for the residents and business owners in the Borough.  Mr. Baker expressed that he believes the following issues are causing an undue burden on property owners:

 

§         Section 401.2.C                 Maximum Building Coverage 20%

§         Section 404.2.B(01)           Commercial Land Developments – Minimum lot size of 3 Acres

§         Section 405.1.A(12)           Single Family Dwellings

§         Section 405.1.A(13)           Accessory Apartments (2nd or 3rd floor)

§         Section 405.1.A(14)           Multi-Family Dwellings (2nd or 3rd floor)

§         Section 405.1.A(16)           Mix of any uses noted above

(Mixed-use projects/buildings must contain office/commercial space on 100% of 1st floor.)

 

A discussion was held; Mr. Dietrich reported that the Mifflinburg Planning Commission is currently discussing these issues.

 

 

Motion by:  Betsy K. Robertson

Second by:  Benjaman M. Dietrich

 

MOTION:  To approve the Mifflinburg Borough Zoning Report for February 2010 and authorize payment to the Central Keystone Council of Government (CK-COG) in the amount of $472.34.

 

Yes –Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Fritz, Mr. Brouse

 

No – None

 

 

Mr. Benner recommended that Borough Council approve the following dates for the Annual Spring Drop-Off event:

 

§         Wednesday, April 21, 2010                                    12:00 pm-8:00 pm

§         Thursday, April 22, 2010                                        12:00 pm-8:00 pm

§         Friday, April 23, 2010                                                        12:00 pm-8:00 pm

§         Saturday, April 24, 2010                                        8:00 am-12:00 pm 

 

Mr. Benner also recommended that Borough Council authorize him to solicit bids for refuse hauling and disposal for the Annual Spring Drop-Off event. 

 

 

Motion by:  Ryan L. Stahl

Second by:  Jason M. Fritz

 

MOTION:  To approve the dates for the Annual Spring Drop-Off event for April 21-23, 2010 (12:00-8:00 pm) and April 24, 2010 (8:00 am-12:00 pm) and to authorize Mr. Benner to solicit bids for refuse hauling and disposal for the Annual Spring Drop-Off event. 

 

Approved via unanimous voice vote.

 

 

 

 

 

 

 

 

 

Mr. Benner informed Borough Council that the following payment applications have been submitted for the Wastewater Treatment Plant BNR Construction Project:

 

1.      Payment Application #19 to Howard Robson, Inc. (Contract 07-3) in the amount of $34,806.12.

2.      Payment Application #10 to K.C. Larson, Inc. (Contract 07-4) in the amount of $4,085.00 ($740.56 approved).

3.      Payment Application #7 to McClure Company (Contract 07-5) in the amount of $13,020.24 ($130.70 approved).

4.      Payment Application #7 to PSI, Pumping Solutions (Contract 07-6) in the amount of $78,090.00.

 

These payment requests have been reviewed by HRG, Inc. and are recommended for payment. 

 

Motion by:  Ryan L. Stahl

Second by:  Michael E. Snook

           

MOTION:  To approve Payment Application #19 to Howard Robson, Inc. (Contract 07-3) in the amount of $34,806.12; Payment Application #10 to K.C. Larson, Inc. (Contract 07-4) in the amount of $740.56; Payment Application #7 to McClure Company (Contract 07-5) in the amount of $130.70 approved; Payment Application #7 to PSI, Pumping Solutions (Contract 07-6) in the amount of $78,090.00.

 

Yes –Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Fritz, Mrs. Robertson, Mr. Brouse

 

No – None

 

 

Mr. Wert presented Borough Council with a project update for March 2010 regarding the Wastewater Treatment Plant BNR Construction Project.  Mr. Wert updated Borough Council that Mr. Rob Boos, PaDEP, inspected the Wastewater Treatment Plant BNR Construction Project on Thursday, March 11, 2010.  Mr. Boos informed HRG, Inc. that PaDEP would accept a letter that asks for removal of the connection ban, except for the North 8th Street sewer sub-basin until the pump station is upgraded.  HRG, Inc has prepared and sent the letter to PaDEP.

 

Mr. Benner informed Borough Council that he has received a preliminary design print for the Union County owned North 3rd Street Bridge from J.A. Coukart and Associates.  The proposed project let date is May 12, 2011.  The consultant is requesting information concerning the planned utility upgrades within the project area.  Mr. Benner recommended that this matter be discussed by the Utility Committee.

 

Mr. Benner updated Borough Council that the Borough has received indication from Ms. Lobos, Solicitor for Buffalo and West Buffalo Townships., that all comments on the Regional Authority formation are being withheld until they receive the proposed management agreement.  Mr. Benner recommended that the Utility Committee formally address this matter.

 

Mr. Benner reported that the revised signal permit application for the SRTS Project has been signed and submitted to PennDOT for consideration.  Six (6) of the nine (9) Temporary Construction Easements required by PennDOT have been signed by the private property owners.  Weis Markets is requesting modifications to the Temporary Construction Easements.  Mr. Hudock recommended that Borough Council act separately on this agreement.

 

Motion by:  Ryan L. Stahl

Second by:  Benjaman M. Dietrich

 

MOTION:  To approve Weis Market’s request for modifications to the Temporary Construction Easements required by PennDOT for the SRTS Sidewalk Project.

 

Yes –Mr. Stahl, Mr. Dietrich, Mr. Fritz, Mrs. Robertson, Mr. Snook, Mr. Brouse

 

No – None

 

 

 

Mr. Benner informed Borough Council that the bid opening for the new Borough Building was Tuesday, March 16, 2010 at 3:00 pm.  Three (3) addenda to the design specifications have been issued. 

 

Mrs. Metzger provided Borough Council with a copy of the bid tabulation for the new Borough Building.  The low bidders were as follows:

 

Prime Contractor                                                                            Total Amount                           Description

Robert Feaster Corp.                                                                     $   877,000.00                         General

Billtown Mechanical Corporation                $   148,950.00                         HVAC

Silvertip, Inc.                                                                                              $     88,000.00                        Plumbing

TRA Electric Inc.                                                                            $   228,450.00                         Electrical

Air Balance Engineers, Inc.                                    $       5,000.00                         Testing, Adjusting, & Balancing

Grand Total                  $1,347,400.00

 

The bids will remain valid for ninety (90) days.  Mrs. Metzger recommended that the Finance Committee and the Building Committee schedule a joint meeting to discuss the bids received.

 

Mrs. Metzger reminded Borough Council that the following meetings are scheduled:

 

§         Utility Committee meeting                                                               Tuesday, March 23, 2010

§         Police Pension Committee meeting                          Tuesday, March 30, 2010

§         Park & Rec Committee meeting                                          Monday, April 12, 2010

§         Regular Borough Council meeting                            Tuesday, April 20, 2010

 

Mr. Fritz scheduled a Finance Committee meeting and Mr. Dietrich scheduled a Building Committee meeting.  Both of these meetings are scheduled for Tuesday, April 6, 2010 at 7:00 pm. 

 

Mr. Metzger reminded Borough Council that any financing for the new Borough Building has to be approved by the State and has to go through the Local Government Unit Debt Act. 

 

A discussion was held; Mr. Hudock recommended that Borough Council designate one (1) representative to meet with various banks to discuss the Borough obtaining a $1.5 million loan for the new Borough Building.

 

Mr. Brouse volunteered to meet with various banks to discuss the Borough obtaining a $1.5 million loan for the new Borough Building with Mrs. Metzger.

 

Mayor Cooney informed Borough Council that a copy of the Mifflinburg Police Department Monthly Report for February 2010 is included in the information tonight.

 

Mayor Cooney informed Borough Council that the Mifflinburg Police Department is conducting “Mifflinburg Safety Services Nite Out” on Wednesday, June 16, 2010 at the Mifflinburg Community Park.  Borough Council action is requested for free use of the following:

 

§         Water services

§         Electric services

§         The pool

§         The pavilions

§         The gazebo

 

Mr. Brouse approved Mayor Cooney’s request for free use of water services, electric services, the pool, the pavilions, and the gazebo at the Mifflinburg Community Park on Wednesday, June 16, 2010 for “Mifflinburg Safety Services Nite Out”. 

 

Mrs. Robertson requested an executive session to discuss personnel matters.

 

Mrs. Metzger informed Borough Council that at the Monday, January 4, 2010 Reorganizational meeting the motion was made to retain Mr. Michael T. Hudock as the Borough Solicitor for 2010 with an hourly rate of $70.00.  The hourly rate should have been $75.00.  Borough Council action is requested on this matter.

 

 

 

 

Motion by:  Jason M. Fritz

Second by:  Ryan L. Stahl

 

MOTION:  To increase the hourly rate for Mr. Michael T. Hudock’s, Borough Solicitor, from $70.00 to $75.00 retroactive to January 1, 2010.

 

Yes –Mr. Stahl, Mr. Dietrich, Mr. Fritz, Mrs. Robertson, Mr. Snook, Mr. Brouse

 

No – None

 

 

Mr. Snook reported that there is a Park & Rec Committee meeting scheduled for Monday, April 12, 2010 at 7:00 pm.  The committee will be discussing offering aquacise classes at the Mifflinburg Community Pool.

 

Mr. Stahl reminded Borough Council that there is a Utility Committee meeting scheduled for Tuesday, March 23, 2010 at 7:00 pm.  The purpose for this meeting will be to discuss the following items:

 

§         The 8th Street Sewer Sub-Basin Pump Station Upgrade Project.

§         The proposed Management Agreement for the Regional Authority formation.

§         The Preliminary design print for the Union County owned North 3rd Street Bridge.

 

Mrs. Robertson provided Borough Council with an update regarding the Regional Economic Development Committee.  Mrs. Robertson clarified that the Regional Economic Development Committee is not a Borough Council committee.  It is a community based organization that is made up of borough officials, business leaders, and school district executives.

 

Mr. Wert, HRG, Inc., presented Borough Council with the Engineer’s Report for March 2010.  Mr. Wert informed Borough Council that a copy of the proposed Management Agreement for the Regional Authority formation is attached to the Engineer’s Report for their review.

 

Mrs. Metzger informed Borough Council that the Mifflinburg Rotary Club is conducting their Spring clean-up day on Saturday, April 24, 2010.  The Mifflinburg Rotary Club will be disposing of private property yard waste from the clean-up to the Annual Spring Drop-Off site as done previously. 

 

Mrs. Metzger informed Borough Council that Kelsey’s Dream will be conducting Global Youth Service Day at the Mifflinburg Community Park on Sunday, April 25, 2010.  The Borough will obtain the required liability waiver from each participant prior to the event.

 

Mayor Cooney informed Borough Council that the Mifflinburg Moose and the American Legion Post 410 are sponsoring an Easter Egg Hunt at the VFW fairgrounds on Saturday, March 27, 2010 at 10:00 am.  The following banks are working together to sponsor a $50.00 savings bond for the child in each age division that finds the egg with the Mayor’s signature:

 

§         Mifflinburg Bank & Trust Company

§         M&T  Bank

§         Swineford 1st National Bank

§         West Milton State Bank

 

Mayor Cooney also informed Borough Council that he is looking into having a Mifflinburg Health and Fitness Fair.

 

 

Mr. Brouse called an executive session to discuss personnel and litigation matters.  An executive session was held from 8:25 pm to 9:08 pm.

 

 

 

 

 

 

 

 

 

Motion by:  Betsy K. Robertson

Second by:  Ryan L. Stahl

 

MOTION:  To approve the updated Payroll Service Agreement between the Borough of Mifflinburg and MHRA to authorize the Borough to process  payroll and to act as their reporting agent for the limited purpose of filing and remitting payroll tax reports and returns.

 

Approved via unanimous voice vote

 

 

Motion by:  Betsy K. Robertson

Second by:  Benjaman M. Dietrich

 

MOTION:  To hire Mr. Joseph Rozycike under the terms of the AFSCME employment agreement, as an Electric Lineman Apprentice/Lineman 3 at a rate of $12.00/hr.

 

Mrs. Metzger informed Borough Council that the motion should be to offer employment to Mr. Joseph Rozycike under the terms of the AFSCME employment agreement, as an Electric Lineman Apprentice/Lineman 3 at a rate of $12.00/hr, contingent upon successful completion of the required pre-employment testing and criminal and child abuse clearances.

 

Motion by:  Betsy K. Robertson

Second by:  Benjaman M. Dietrich

 

MOTION:  To amend the motion to hire Mr. Joseph Rozyckie under the terms of the AFSCME employment agreement, as an Electric Lineman Apprentice/Lineman 3 at a rate of $12.00/hr; to offer employment to Mr. Joseph Rozycike under the terms of the AFSCME employment agreement, as an Electric Lineman Apprentice/Lineman 3 at a rate of $12.00/hr, contingent upon successful completion of the required pre-employment testing and criminal and child abuse clearances.

 

Approved via unanimous voice vote

 

 

Motion by:  Betsy K. Robertson

Second by:  Benjaman M. Dietrich

                                   

MOTION:  To extend Mr. Timothy King’s probationary period for an additional 30 days (through Wednesday, May 5, 2010), contingent upon Union approval.

 

Approved via unanimous voice vote

 

 

Motion by:  Betsy K. Robertson

Second by:  Benjaman M. Dietrich

                                   

MOTION:  To approve the Sick-Leave Donation Agreement between the Borough of Mifflinburg and AFSCME Local 3133 Union and three (3) Non-Uniformed employees to donate sick-leave to another employee, contingent upon Union approval.

 

Approved via unanimous voice vote

 

 

Motion by:  Betsy K. Robertson

Second by:  Ryan L. Stahl

                                   

MOTION:  To enter into the Amended and Restated Business Associate Agreement between the Borough of Mifflinburg and PrimeFlex Administrative Services, LLC.

 

Approved via unanimous voice vote

 

 

 

Motion by:  Michael E. Snook

Second by:  Benjaman M. Dietrich

                                   

MOTION:  To set the rates for the 2010 Mifflinburg Community Pool passes as follows:

 

                                    Student Pass                                                               -Residents                                                      $  65.00

                                    Student Pass                                                               -Non-Residents                                  $  75.00

                                    Adult Pass                                                                              -Residents                                                      $  75.00

                                    Adult Pass                                                                              -Non-Residents                                  $  85.00

                                    Family Pass (5 Members)     -Residents                                                      $165.00

                                    Family Pass (5 Members)     -Non-Residents                                  $180.00

                                    Additional Family Members                                                                                      $  10.00/person

                                    Student Weekly Pass (7 Consecutive Days)                                    $  15.00

Student Daily Admission                                                                                                                 $    3.50

               Adult Daily Admission                                                                                                                       $    4.50

Lap Swimming (12:30 - 1:00 pm)                                                                            $    1.00/person

Swimming Lessons (per session)                                                                            $  30.00

Children 5 and under (not in school) are free        w/ adult supervision

10% discount to senior citizens age 65+

Tickets ½ price after August 1st except student weekly passes

Daily Admission ½ price after 5:00 pm

10% discount if purchased prior to opening date (May 28, 2010)

 

Mrs. Metzger reported that children 5 and under but must be accompanied by an adult at all times.

           

Approved via unanimous voice vote.

 

 

Motion by:  Betsy K. Robertson

Second by:  Michael E. Snook

                                   

MOTION:  To approve the 2010 payroll rates for the Mifflinburg Community Park and Pool employees as follows:

                       

Park Director                                                                                   $6,250.00/season

Assistant Park Director 1               $4,300.00/ season

Assistant Park Director 2               $4,000.00/season

Head Lifeguard                                                                   $       8.60/hr

WSI Lifeguard                                                                     $              7.85/hr

Regular Lifeguard                                                   $       7.10/hr

Desk/Playground                                                     $       6.35/hr

Miniature Golf                                                                     $       6.10/hr

 

To hire the following Mifflinburg Park and Pool employees for the 2010 season:

 

Brandon Lepley

Kaitlyn Erb

Micah Bollinger

Angela Miller

 

Yes –Mr. Dietrich, Mr. Fritz, Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Brouse

 

No – None

 

 

Motion by:  Michael E. Snook

Second by:  Benjaman M. Dietrich

 

MOTION:  To enter into the Athletic Use Agreement between the Borough of Mifflinburg and the Mifflinburg Swim Team to increase the cost to $20.00 per member.

 

Yes –Mr. Fritz, Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Brouse

 

No – None

A discussion was held regarding the Pa DCNR Community Conservation Partnership Program Small Community Recreation Grant.  The deadline to apply for this grant is Wednesday, April 21, 2010.  Mrs. Metzger reminded Borough Council that the Borough has budgeted $30,000.00 toward rehabilitation/re-use of the miniature golf area in 2009.  Borough Council direction is requested on this matter.

 

Motion by:  Benjaman M. Dietrich

Second by:  Michael E. Snook

 

MOTION:  To apply for the Pa DCNR Community Conservation Partnership Program Small Community Recreation Grant for rehabilitation of the existing miniature golf area.

 

Approved via unanimous voice vote.

 

 

Motion by:  Ryan L. Stahl

 

MOTION:  To adjourn the Mifflinburg Borough Council meeting.

 

Approved via unanimous voice vote.

 

 

Meeting adjourned at 9:29 pm.

 

 

Respectfully Submitted,

 

 

Misty L. Ross

Assistant Borough Secretary

 

 

 


 

 

 

MINUTES OF MIFFLINBURG BOROUGH COUNCIL

February 16, 2010

 

                                                                                                                                                                    

PRESENT   ABSENT

Robert O. Brouse, Jr., Council President                  X

Betsy K. Robertson, Vice President                         X

Benjaman M. Dietrich, Council Member                  X

Jason M. Fritz, Council Member                              X- here @ 7:15 pm

Michael E. Snook, Council Member                         X

Ryan L. Stahl, Council Member                               X

David M. Cooney, Mayor                                        X

Michael T. Hudock, Solicitor                                   X

Douglas R. Bickhart, Chief of Police                                                   X

Steven B. Benner, Borough Project Manager            X

Margaret A. Metzger, Borough Manager                   X

Misty L. Ross, Assistant Secretary                           X

 

 

The regular meeting of Mifflinburg Borough Council was called to order at 7:00 pm.

 

Visitors present at this meeting were Brian Sauers, Jeff Shaffer, Joe Mundrick, Spencer Raup, Austin Raup, Mary Sue McDonald, Janie Feaster, Erin Threet, and Jason Wert

 

 

Motion by:  Betsy K. Robertson

Second by:  Ryan L. Stahl

 

MOTION:  To approve the minutes of the January 4, 2010 reorganizational meeting of Mifflinburg Borough Council.

 

Approved via unanimous voice vote.

 

 

Motion by:  Betsy K. Robertson

Second by:  Ryan L. Stahl

 

MOTION:  To approve the minutes of the January 26, 2010 regular meeting of Mifflinburg Borough Council.

 

Approved via unanimous voice vote.

 

 

Mr. Brouse announced that Mr. Fritz, Chairperson of the Finance Committee, will be late for tonight’s meeting.  Approval of Bill List # 2010-02 is being deferred until Mr. Fritz arrives.

 

Ms. Janie Feaster, 16 Saratoga Lane, made comment regarding the Klinger Street extension. Ms. Feaster informed Borough Council that there was an Agreement of Sale made between the Feaster family and C.A. Shipton, Inc. that stated the Klinger Street extension between East Chestnut and East Walnut Street would be named Miriam Street in remembrance of Mrs. Miriam Feaster.

 

Mrs. Metzger informed Borough Council that they received a copy of a letter from Larry L. Shipton, President of C.A. Shipton, Inc referencing and verifying the terms of the sales agreement.

 

Mr. Hudock reported that in order to have the Agreement of Sale carried out Ms. Feaster would have to contact the developer of the Klinger Street extension.  Mr. Hudock explained that when C.A. Shipton, Inc. submits their development plans to the Planning Commission typically the developer or the surveyor performing the work designates the name of the street on the plans. 

 

Joe Mundrick, Spencer Raup, and Austin Raup; boy scouts of Troop 520; introduced themselves to Borough Council.  The boy scouts are present at tonight’s meeting to earn their Citizenship Badge.

Motion by:  Michael E. Snook

Second by:  Ryan L. Stahl

 

MOTION:  To approve the Mifflinburg Borough Zoning Report for January 2010 and authorize payment to the Central Keystone Council of Government (CK-COG) in the amount of $751.96.

 

Yes –Mr. Dietrich, Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Brouse

 

No – None

 

 

Mr. Benner announced that Mr. Wert will be late for tonight’s meeting.  The following payment applications have been submitted for the Wastewater Treatment Plant BNR Construction Project:

 

1.      Payment Application #18 to Howard Robson, Inc. (Contract 07-3) in the amount of $32,416.08.

2.      Payment Application #6 to McClure Company (Contract 07-5) in the amount of $1,425.00.

 

These payment requests have been reviewed by HRG, Inc. and are recommended for payment.  However, due to a discrepancy in the amount (Mr. Benner and Mr. Wert’s reports have different amounts), Mr. Benner is recommending that Borough Council defer approval of Payment Application #6 to McClure Company (Contract 07-5) until Mr. Wert arrives.

 

Motion by:  Ryan L. Stahl

Second by:  Michael E. Snook

                                   

MOTION:  To approve Payment Application #18 to Howard Robson, Inc. (Contract 07-3) in the amount of $32,416.08 for the Wastewater Treatment Plant BNR Construction Project.

 

Yes –Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Brouse

 

No – None

 

 

Mr. Benner updated Borough Council that the new treatment process was seeded with activated sludge on Tuesday, February 9, 2010 and treatment began with this system on Thursday, February 11, 2010.  Currently only three (3) of the four (4) membrane units are operational.  The Borough is maintaining the SBR system in a standby status in the event of new system failure.  Overall the new treatment process is working fairly well.

 

Mr. Benner informed Borough Council that Mr. Hudock has prepared a Permanent Utility Easement between the Borough and Linus and Irene Martin for the provision of electric service to the Verizon cellular tower site.  Borough Council action is requested to enter into the easement.

 

Motion by:  Ryan L. Stahl

Second by:  Betsy K. Robertson

 

MOTION:  To enter into the Permanent Utility Easement with Linus and Irene Martin for the provision of electric service to the Verizon cellular tower site.

 

Approved via unanimous voice vote.

 

 

Mr. Benner reminded Borough Council that they received a copy of the draft Zoning Ordinance revisions, from the Planning Commission for review, comment, revision, and adoption at the Tuesday, January 26, 2010 regular meeting.  This matter was deferred until tonight’s meeting and it is recommended that Borough Council address this matter through committee review.

 

A discussion was held; Mr. Brouse and Mr. Fritz volunteered to review the draft Zoning Ordinance revisions.

Mr. Benner reported that there was a Utility Committee meeting held on Tuesday, February 2, 2010 at 7:00 pm to review the following draft Regional Authority start-up documents:

 

·        Articles of Incorporation

·        Bylaws

·        Acquisition Ordinance

·        Connection Ordinances for water and sewer

 

Theses documents are ready for final comment by the Solicitor and delivery to the Townships for consideration and review.

 

Mr. Hudock informed Borough Council that he has reviewed the draft Regional Authority start-up documents and sent them to Peter L. Matson, Brian L. Kerstetter, and Melissa S. Lobos (the attorneys for Buffalo, Limestone, and West Buffalo Townships) for review.  The termination notice of the Intermunicipal Agreement with West Buffalo Township is Monday, March 15, 2010.  Mr. Hudock does not anticipate that these documents will be ready by this date and is recommending that Borough Council extend the termination notice until Friday, April 30, 2010. 

 

Motion by:  Ryan L. Stahl

Second by:  Jason M. Fritz

 

MOTION:  To extend the termination notice of the Intermunicipal Agreement with West Buffalo Township from Monday, March 15, 2010 until Friday, April 30, 2010.

 

Approved via unanimous voice vote.

 

 

Mr. Benner informed Borough Council that the new Borough Building has been advertised for bid set availability on Tuesday, February 16, 2010.  Due to the weather, the Building Committee meeting that was scheduled for Tuesday, February 9, 2010 was cancelled.  This meeting was rescheduled for Tuesday, February 16, 2010 at 12:30 pm.  The bid opening for the new Borough Building is scheduled for Tuesday, March 16, 2010 at 3:00 pm.

 

Mr. Brouse thanked Mr. Brian Sauers for his assistance with the electrical and heating design for the new Borough Building.

 

Mr. Benner informed Borough Council that there are nine (9) Temporary Construction Easements required for the SRTS Sidewalk Project as follows:

 

·        Weis Markets

·        Sheetz (Wendy A. Sheetz)

·        Kratzer Oil Co., Inc. (Gary G. Kratzer)

·        Carl F. & Judi A. Mignot

·        C.A. Shipton, Inc.

·        Sue A. & John D. Griffith

·        Shawn R. & Heidi Kuhns

·        Larry L. Sampsell

·        The Mifflinburg Area School District

 

Borough Council action is requested to approve these Temporary Construction Easements.

 

Motion by:  Ryan L. Stahl

Second by:  Michael E. Snook

 

MOTION:  To approve the nine (9) Temporary Construction Easements required for the SRTS Sidewalk Project as described by Mr. Benner.

 

Approved via unanimous voice vote.

 

 

 

Mr. Benner reported that since March 2009 the Borough has had seven (7) loads of sewage sludge that triggered the radiation alarm limit at the Lycoming Landfill.  PaDEP investigated the STP sludge digestion process as follow-up and apparently these roll-offs were contaminated with Iodine-131 (pharmaceutical drug used for thyroid treatment).  PaDEP has concluded that it is the result of our compromised sludge processing ability during construction of our new treatment plant.

 

Mayor Cooney informed Borough Council that they received a copy of the Mifflinburg Police Department Monthly Report for January 2010 included in the information tonight.

 

Mrs. Robertson requested an executive session to discuss personnel matters.

 

 

Motion by:  Jason M. Fritz

Second by:  Betsy K. Robertson

 

MOTION:  To approve payment of Bill List # 2010-02 in the amount of $575,891.49.

 

Yes –Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Fritz, Mrs. Robertson, Mr. Brouse

 

No – None

 

 

Mrs. Metzger informed Borough Council that Mr. Ed Musser, Jones & Co., is schedule to complete the 2009 Audit for the Borough beginning Monday, March 22, 2010.

 

Mr. Snook reported that the Park & Rec Committee meeting that was scheduled for Monday, February 8, 2010 was cancelled.  Their next meeting is scheduled for Monday, March 8, 2010 at 7:00 pm.

 

Mrs. Robertson provided Borough Council with an update regarding the Regional Economic Development Committee. 

 

Ms. Erin Threet, HRG, Inc. informed Borough Council that Mr. Beattie is absent from tonight’s meeting and that she will be presenting the Engineer’s Report.  Ms. Threet presented the Engineer’s Report.

 

A discussion was held regarding the Borough’s request to DEP for additional Sewer EDU’s.  Mr. Stahl requested that the Engineer’s Report include updates on the status of the Sewer EDU’s.

 

Mrs. Metzger informed Borough Council that the 2010 Police and Non-Uniformed Pension Plan Minimum Municipal Obligations have been revised as follows:

 

*        Police Pension Plan                                                                      $101,948.00 (decreased $408.00)

*        Non-Uniformed Pension Plan                               $  64,165.00 (increased $36.00)

 

A copy of the revised Minimum Municipal Obligations are included in the information tonight.  Borough Council action is requested on this matter.

 

Motion by:  Ryan L. Stahl

Second by:  Michael E. Snook

 

MOTION:  To adopt the revised 2010 Police Pension Plan Minimum Municipal Obligation in the amount of $101,948.00 as prepared by Mockenhaupt Benefit Group.

 

Yes –Mr. Stahl, Mr. Dietrich, Mr. Fritz, Mrs. Robertson, Mr. Snook, Mr. Brouse

 

No – None

 

 

 

 

 

 

Motion by:  Ryan L. Stahl

Second by:  Michael E. Snook

 

MOTION:  To adopt the revised 2010 Non-Uniformed Pension Plan Minimum Municipal Obligation in the amount of $64,165.00 as prepared by Mockenhaupt Benefit Group.

 

Yes –Mr. Dietrich, Mr. Fritz, Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Brouse

 

No – None

 

 

Mrs. Metzger informed Borough Council that M&T Bank, Trustee of the Police Pension Plan, has requested that a meeting with the Police Pension Committee.  Two (2) Council Members and two (2) Police Officers are required to serve on this Committee.  The following meeting dates are available:

 

*        Tuesday, February 23, 2010

*        Tuesday, March 9, 2010

 

Mr. Snook and Mr. Dietrich volunteered to serve on the Police Pension Committee.  A meeting was scheduled for Tuesday, February 23, 2010.

 

Mrs. Metzger informed Borough Council that they received a letter from Ms. Alison Stevenson, Program Coordinator at SEDA-COG, included in tonight’s information.  Ms. Stevenson is requesting that Borough Council provide a letter of support for the Middle Susquehanna Heritage Area Task Force to endorse continued efforts to designate the proposed Middle Susquehanna Heritage Area into the Pennsylvania State Heritage Area Program. 

 

A discussion was held; Mr. Brouse reported that Ms. Stevenson needs to provide more information before Borough Council submits a letter of support for the Middle Susquehanna Heritage Area Task Force.

 

Mrs. Metzger requested an executive session to discuss personnel matters.

 

Mr. Hudock reported that Mr. George Zeyn, Chief Assessor for the Union County Assessment Office, is requesting that Borough Council enter into an agreement between the Borough and the Union County Assessment Office for tax collection.  Mr. Hudock recommended that Borough Council does not enter into the agreement for the following two (2) reasons:

 

1.      The Borough does not levy taxes.

2.      The provisions of the Borough Code authorize the County and the Mifflinburg Area School District to collect their own taxes if there is no local tax collector.

 

Mayor Cooney announced that a “Meet the Mayor” night is scheduled for Wednesday, February 24, 2010 at the Mifflinburg Bank & Trust Company, 250 E Chestnut Street, from 6:30-8:30 pm.  This event is to offer residents of the community an opportunity to hear and speak with the new mayor.

 

Mayor Cooney reminded Borough Council that “Story Time with the Mayor” is scheduled for Wednesday, February 17, 2010 and Thursday, February 25, 2010 at the Mifflinburg Herr Memorial Library, 500 Market Street, at 10:00 am.  Mayor Cooney will be reading “Bark George Bark”.

 

Mr. Brouse thanked committee members for submitting their committee reports online. Mr. Brouse believes that submitting the committee reports online will be a better way for all Council members to remain updated and not be required to attend meetings every Tuesday night. 

 

 

Mr. Brouse called an executive session to discuss personnel matters.  An executive session was held from 8:10 pm to 8:39 pm.

 

 

 

 

Motion by:  Betsy K. Robertson

Second by:  Ryan L. Stahl

                                   

MOTION:  To authorize Mrs. Metzger to contact Mr. Michael Graham regarding the distribution of his police pension fund at M&T Bank.

 

Yes – Mr. Fritz, Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Brouse

 

No – None

 

 

Mr. Wert presented Borough Council with a project update for February 2010 regarding the Wastewater Treatment Plant BNR Construction Project. 

 

 

Motion by:  Ryan L. Stahl

Second by:  Michael E. Snook

                                   

MOTION:  To approve Payment Application #6 to McClure Company (Contract 07-5) in the amount of $1,425.00.

 

Yes –Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Fritz, Mr. Brouse

 

No – None

 

 

Mr. Stahl inquired how to create a timeline for Regional Growth Boundaries for the Regional Authority.

 

Mr. Wert informed Borough Council that an action item could be created within the Comprehensive Plan that states within the next five (5) years these four (4) municipalities will work to establish a focused Regional Plan that deals with Regional Growth Boundaries.  Mr. Wert expressed that he would be happy to draft a paragraph of language for the Borough to give to the County.

 

A discussion was held; Mr. Stahl authorized Mr. Wert to draft a paragraph of language for the Borough to give to the County regarding Regional Growth Boundaries for the Regional Authority.

 

Mr. Brouse informed Borough Council that they received a copy of the Pennsylvania State Association of Boroughs 99th Annual Conference & Exhibition included in the information tonight.

 

 

Motion by:  Michael E. Snook

Second by:  Ryan L. Stahl

 

MOTION:  To adjourn the Mifflinburg Borough Council meeting.

 

Approved via unanimous voice vote.

 

 

Meeting adjourned at 8:56 pm.

 

 

Respectfully Submitted,

 

 

Misty L. Ross

Assistant Borough Secretary

 

 

 

 

 

 

 

 


MINUTES OF MIFFLINBURG BOROUGH COUNCIL

January 26, 2010

 

                                                                                                                                                                    

                                                                                                                                                                    

PRESENT   ABSENT

Robert O. Brouse, Jr., Council President                                                                X-via phone 7:26-8:45 pm

Betsy K. Robertson, Vice President                                   X

Benjaman M. Dietrich, Council Member                            X

Jason M. Fritz, Council Member                                       X

Michael E. Snook, Council Member                                 X

Ryan L. Stahl, Council Member                                        X

David M. Cooney, Mayor                                                X

Michael T. Hudock, Solicitor                                           X

Douglas R. Bickhart, Chief of Police                                X

Steven B. Benner, Borough Project Manager                   X

Margaret A. Metzger, Borough Manager                         X

Misty L. Ross, Assistant Secretary                                  X

 

The regular meeting of Mifflinburg Borough Council was called to order at 7:00 pm.

 

Visitors present at this meeting were Brian Sauers, David Swaney, Sally Rothermel, Nettie Schlegel, Jeff Shaffer, Jason Wert, Erin Threet, and Steve Beattie.

 

 

Motion by:  Ryan L. Stahl

Second by:  Michael E. Snook

 

MOTION:  To approve the minutes of the December 16, 2009 regular meeting of Mifflinburg Borough Council.

 

Approved via unanimous voice vote.

 

 

Motion by:  Jason M. Fritz

Second by:  Ryan L. Stahl

 

MOTION:  To approve payment of Bill List # 2010-01 in the amount of $553,834.05.

 

Yes – Mr. Dietrich, Mr. Fritz, Mr. Snook, Mr. Stahl, Mrs. Robertson

 

No – None

 

 

Mrs. Sally Rothermel attended tonight’s meeting on behalf of the First Evangelical Lutheran Church in Mifflinburg.  The church will be operating a Work Camp in mid July to renovate and repair residences of elderly and disabled inhabitants in the local area.  There are about 450 kids, plus chaperones, expected to participate.  A similar Work Camp performed this work in June 2005 and there was positive feedback from the community.  Mrs. Rothermel is requesting free uses of the following:

 

·        The Pavilions.

·        The Mifflinburg Community Park/Pool.

·        The Gazebo.

 

This event is scheduled for Wednesday, July 14, 2010 from 12:00 to 7:00 pm.  Borough Council action is requested on this matter. 

 

 

 

 

 

Motion by:  Michael E. Snook

Second by:  Ryan L. Stahl

 

MOTION:  To provide free use of the Mifflinburg Community Park/Pool for the First Evangelical Lutheran Church Work Camp participants on Wednesday, July 14, 2010 from 12:00 to 7:00 pm, as done in June 2005.

 

Approved via unanimous voice vote.

 

 

Mr. David Swaney, 5 Bogar Ln., attended tonight’s meeting to express his continuous support for the Mifflinburg Police Department.  Mr. Swaney believes that public safety is very important and Borough Council should consider hiring another Full-Time Police Officer.

 

Mrs. Mary Jones, Assistant Park/Pool Director, informed Borough Council that the YMCA is starting various programs (walking, exercise, art, etc.) at the First Evangelical Lutheran Church.  Mrs. Jones would like to offer utilization of the park to Ms. Bonnie Wassmer, Chief Executive Officer of YMCA in Sunbury, during the day/evening for these programs and the pavilions during the summer to conduct art classes as long as they do not interfere with the existing park programs. 

 

A discussion was held; Mr. Stahl stated that he thought utilizing the park for the YMCA sounded like a good idea, contingent that they provide certificate of insurance and any other required documents.

 

 

Motion by:  Michael E. Snook

Second by:  Ryan L. Stahl

 

MOTION:  To approve the Mifflinburg Borough Zoning Report for December 2009 and authorize payment to the Central Keystone Council of Government (CK-COG) in the amount of $688.24.

 

Yes –Mr. Fritz, Mr. Snook, Mr. Stahl, Mr. Dietrich, Mrs. Robertson

 

No – None

 

 

Mrs. Robertson informed Borough Council that they received a copy of the draft Zoning Ordinance included in the information tonight. 

 

Mr. Dietrich informed Borough Council that the draft Zoning Ordinance includes the following revision or new definitions:

 

1.      Chapter II – Definitions

a.       Two definitions: Church/House of Worship and Yard Sales have been added.

2.      Chapter V – Supplemental Regulations

a.       This chapter should be enacted so that notes throughout the current ordinance that reference this chapter can be used.

 

A discussion was held; Mr. Hudock recommended that Borough Council review the draft Zoning Ordinance and take action at the Tuesday, February 16, 2010 regular meeting.  This matter was referred to committee for review.

 

Mr. Benner reported that HRG, Inc. has been requested to provide an Engineering Services Proposal for the preparation and submission of the Annual PaDEP Chapter 94 Wasteload Management Report and Corrective Action Plan (CAP) update for the sanitary sewer system.  A copy of the formal proposal in the amount not to exceed $400.00 for time and materials (same as previous years) is included in the information tonight.  Borough Council action is requested on this matter.

 

 

 

 

Motion by:  Benjaman M. Dietrich

Second by:  Ryan L. Stahl

 

MOTION:  To approve the Engineering Services Proposal for preparation and submission of the Annual PaDEP Chapter 94 Wasteload Management Report and Corrective Action Plan (CAP) update for the sanitary sewer system in the amount not to exceed $400.00 for time and materials to HRG, Inc.

 

Yes –Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Fritz, Mrs. Robertson

 

No – None

 

 

Mr. Benner reported that the Building Committee has met regarding the term extension of the former Yorktowne lease with Legacy Building Systems (a division of Ritz-Craft) for the Borough’s office space, at 5 N. 8th Street.  The committee is recommending that Borough Council take action to enter into the lease agreement with Legacy Building Systems through Friday, December 31, 2010 with provisions to extend the lease beyond this term on a month-by-month basis. 

 

A discussion was held; Mr. Hudock recommended that Borough Council take action to enter into the lease agreement with Legacy Building Systems.

 

Motion by:  Ryan L. Stahl

Second by:  Benjaman M. Dietrich

 

MOTION:  To enter into the lease agreement with Legacy Building Systems (a division of Ritz-Craft) for the Borough’s current office space at 5 N. 8th Street through Friday, December 31, 2010 in the amount of $4,772.50 per month with provisions to extend the lease beyond this term on a month-by-month basis.

 

Yes –Mr. Stahl, Mr. Dietrich, Mr. Fritz, Mr. Snook, Mrs. Robertson

 

No – None

 

 

Mr. Benner reminded Borough Council that since November 2009 the Borough has been working to obtain land partly owned by EY/Yorktowne and partly owned by Ritz-Craft to extend water service to Mr. Dave Sampsell’s property on 12th Street.  EY/Yorktowne wouldn’t accept the easement since the land was under Yorktowne.  The easement has been corrected and approved. 

 

Mr. Hudock informed Borough Council that both Ritz-Craft and Mr. Sampsell have approved the Water Utility Easement.  Borough Council action is requested on this matter.

 

Motion by:  Ryan L. Stahl

Second by:  Michael E. Snook

 

MOTION:  To approve the Water Utility Easement between EY/Yorktowne, Ritz-craft, and Mr. Dave Sampsell to extend water services to Mr. Sampsell’s property on 12th Street.

 

Yes –Mr. Dietrich, Mr. Fritz, Mr. Snook, Mr. Stahl, Mrs. Robertson

 

No – None

 

 

Mr. Brouse called in at 7:26 pm; Mrs. Metzger placed Mr. Brouse on speakerphone for him to participate in the meeting.

 

Mr. Benner reminded Borough Council that at the Monday, January 4, 2010 Reorganizational meeting formal action was taken to consider the salaries for the Park/Pool Director, Assistant Directors, and the employees.  Borough Council recommendation is requested on this matter.

 

Mrs. Robertson referred this matter to the Personnel Committee for recommendation.

Mr. Benner informed Borough Council that the application deadline for the Electric Lineman Apprentice position is Monday, February 8, 2010 at 1:00 pm.  A recommendation from the Personnel Committee is requested for guidance in the application review, interview, and recommendation for hiring process.  Previously, management employees conducted this work. 

 

A discussion was held; the Personnel Committee authorized the application review, interview, and recommendation for hiring process be conducted by management employees as previously done.

 

Mr. Benner informed Borough Council that they received a copy of the sketch plan for a new CVS store included in tonight’s information.  The store will be located east of the existing Chestnut Street Plaza, on the property owned by C.A. Shipton, Inc.  The development plan would involve the construction of the planned Klingler Street extension.  In accord with the Borough Subdivision and Land Development Ordinance, §23-407, Borough Council has the authority to determine the requirements for curbs and/or sidewalks. 

 

Motion by:  Ryan L. Stahl

Second by:  Michael E. Snook

 

MOTION:  To require the developer, for the Klingler Street extension, to install curbing on the east and west side of the Klinger Street extension, as well as sidewalk on the east side.

 

Yes –Mr. Fritz, Mr. Snook, Mr. Stahl, Mr. Dietrich, Mrs. Robertson, Mr. Brouse

 

No – None

 

 

Mr. Benner informed Borough Council that the following payment applications have been submitted for the Wastewater Treatment Plant BNR Construction Project:

 

1.      Payment Application #17 to Howard Robson, Inc. (Contract 07-3) in the amount of $40,920.57.

2.      Payment Application #9 to K.C. Larson, Inc. (Contract 07-4) in the amount of $9,080.10.

3.      Payment Application #5 to McClure Company (Contract 07-5) in the amount of $34,413.91.

4.      Payment Application #7 to PSI, Pumping Solutions (Contract 07-6) in the amount of $78,090.00.

 

These payment requests have been reviewed by HRG, Inc. and are recommended for payment. 

 

Motion by:  Michael E. Snook

Second by:  Ryan L. Stahl

                                   

MOTION:  To approve Payment Application #17 to Howard Robson, Inc. (Contract 07-3) in the amount of $40,920.57; Payment Application #9 to K.C. Larson, Inc. (Contract 07-4) in the amount of $9,080.10; Payment Application #5 to McClure Company (Contract 07-5) in the amount of $34,413.91; Payment Application #7 to PSI, Pumping Solutions (Contract 07-6) in the amount of $78,090.00.

 

Yes –Mrs. Robertson, Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Fritz, Mr. Brouse

 

No – None

 

 

Mr. Wert presented Borough Council with a project update for January 2010 regarding the Wastewater Treatment Plant sewer overflow.  Mr. Wert presented Borough Council with the Comparison of Peaking Factors.  A discussion was held regarding the severity of the sanitary sewer overflow problem.  There was a general recommendation that comprehensive sewer system camera work be conducted.

 

 

 

Mr. Benner reported that he attended the Buffalo Township Supervisor’s and the Buffalo Township Municipal Authority meetings.  Both entities have approved and executed the MOU agreements; therefore, all four (4) Municipalities have entered into the MOU agreements.  Borough management has reviewed and commented on the following Regional Authority start-up documents:

 

·        Articles of Incorporation

·        Bylaws

·        Acquisition Ordinance

·        Connection Ordinances for water and sewer

 

These documents have been returned to HRG, Inc. for finalization before being sent to the governing bodies and Solicitor for review and formal action. 

 

Mr. Benner informed Borough Council that our current electric rate tariff does not contain adequate regulatory provisions for customer owned electric generation.  The Borough has had customer inquiries regarding solar and other onsite electric generation.  Utility Engineers, Inc. have provided a draft ordinance for the Borough’s review.  It is recommended that the Utility Committee review this matter prior to Borough Council consideration.

 

Mrs. Metzger reminded Borough Council of the following meeting dates:

 

·        Tuesday, February 09, 2010     -           Building Committee

·        Tuesday, February 16, 2010     -           Regular Borough Council

 

Mr. Stahl scheduled a Utility Committee meeting for Tuesday, February 2, 2010 at 7:00 pm.  The purpose for this meeting will be to review the Regional Authority start-up documents and to discuss the draft ordinance for the electric rate tariff.

 

Mr. Benner reported that Visco Architects have submitted a preliminary plan set and project manual for the new Borough Building for review.  The Building Committee has made the following schedule recommendations:

 

·        Tuesday, January 26, 2010                   -           Receipt of complete bid package

·        Tuesday, February 9, 2010                   -           Building Committee/Architect meeting

·        Tuesday, February 16, 2010     -           Advertisement for bid

 

Mr. Dietrich informed Borough Council that the Building Committee has to provide the schedule recommendations and comments for the new Borough Building to Visco Architects by Tuesday, February 9, 2010.

 

A discussion was held; Mr. Brouse stated that he doesn’t see a problem with advertising to accept bids for the new Borough Building.

 

Mr. Benner informed Borough Council that the preliminary plans/contract documents for the SRTS Sidewalk Project were delivered to PennDOT for review and comment on Thursday, January 21, 2010.  PennDOT has confirmed that should the bid cost exceed the original grant amount, we can petition PennDOT for supplemental funding for the work required beyond the original project scope.

 

Mayor Cooney informed Borough Council that included in the information tonight they received a copy of the Mifflinburg Police Department Monthly Report for December 2009 and the Mifflinburg Hose Co. #1 schedule of events for 2010. 

 

Mrs. Robertson reported that the Mifflinburg Hose Co. #1 schedule of events are as following:

 

·        Various local Firemans Parades

·        The Mifflinburg Hose Co. #1 Annual Carnival

·        The Mifflinburg Hose Co. #1 Parade

·        The West End Fair (food stand)

·        The Fall Festival (tractor show)

 

Mrs. Metzger informed Borough Council that the Mifflinburg Hose Co. #1 is also requesting water services be provided to the VFW grounds on July 26-31, 2010 for the Annual Carnival and September 17-19, 2010 for the Fall Festival.

 

Motion by:  Ryan L. Stahl

Second by:  Jason M. Fritz

 

MOTION:  To approve the Mifflinburg Hose Co. #1 schedule of events for 2010 as presented.

 

Approved via unanimous voice vote.

 

 

Motion by:  Ryan L. Stahl

Second by:  Benjaman M. Dietrich

 

MOTION:  To approve the Mifflinburg Hose Co. #1’s request to provide water service to the VFW grounds on July 26-31, 2010 for the Annual Carnival and September 17-19, 2010 for the Fall Festival.

 

Approved via unanimous voice vote.

 

 

Mayor Cooney reminded Borough Council that at the Wednesday, December 16, 2009 regular meeting action was requested to hire Mr. Matthew Wenrich as a Full-Time Police Officer for the Mifflinburg Police Department.  Borough Council action is requested.

 

Motion by:  Ryan L. Stahl

Second by:  Benjaman M. Dietrich

 

MOTION:  To hire Mr. Matthew Wenrich as a Full-Time Police Officer for the Mifflinburg Police Department under the current Uniformed Employment Contract.

 

Mr. Brouse spoke against the motion; stating that Council should wait to see were they are financially with regards to the new Borough Building.

 

A discussion was held; Mr. Stahl and Mr. Fritz both agreed that the new Borough Building shouldn’t be connected with hiring a Full-Time Police Officer.

 

Yes –Mr. Snook, Mr. Stahl, Mr. Dietrich, Mr. Fritz

 

No – Mrs. Robertson, Mr. Brouse

 

 

Motion by:  Ryan L. Stahl

Second by:  Michael E. Snook

 

MOTION:  To reappoint Mr. Jack D. Wagner to a six (6) year term on the Civil Service Commission; Mr. Dane L. Stine to a three (3) year term on the Zoning Hearing Board; To appoint Mrs. Beverly L. Hackenberg to a three (3) year term on the Zoning Hearing Board; Mr. Thomas Sweet and Mr. John Uehling to a five (5) year term on the TV Advisory Board for 2010.

 

Approved via unanimous voice vote.

 

 

 

 

 

 

 

 

 

Motion by:  Ryan L. Stahl

Second by:  Michael E. Snook

 

MOTION:   To hire the Mifflinburg Park/Pool employees for the 2010 season as listed and recommended by Mr. Ron Bollinger in a memo dated Monday, January 18, 2010.

 

Mrs. Metzger informed Borough Council that this memo only lists the Park/Pool employees that are returning from the 2009 season.  Mr. Bollinger will provide a recommendation for new employees at the Tuesday, February 16, 2010 regular meeting.

 

Mrs. Jones, Assistant Park/Pool Director, informed Borough Council that a 2nd Assistant Park/Pool Director is included in this memo.

 

Approved via unanimous voice vote.

 

 

Mr. Dietrich informed Borough Council that he met with Mr. Joseph Sharp and Mr. Thomas Sauers to discuss and tour the old Borough Building, 333 Chestnut Street. 

 

Mr. Brouse announced that he had to hang up due to his cell phone battery going dead.  Mr. Brouse hung up at 8:45 pm.

 

A discussion was held regarding the old Borough Building, 333 Chestnut Street.  Mr. Dietrich referred this matter to Tuesday, February 16, 2010 regular meeting.

 

Mr. Stahl reminded Borough Council that there is a Utility Committee meeting scheduled for Tuesday, February 2, 2010 at 7:00 pm.

 

 

Motion by:  Ryan L. Stahl

Second by:  Michael E. Snook

 

MOTION:   To approve the Power Supply Capacity Plan as amended by Utility Engineers, PC for selling back some of the Borough’s Excess Power.

 

Approved via unanimous voice vote.

 

 

Mayor Cooney provided Borough Council with an update regarding the Regional Economic Development Initiatives.

 

Mr. Steven Beattie presented Borough Council with an Engineer’s Report.  Mr. Beattie informed Borough Council that there are six (6) or seven (7) temporary easements needed for the SRTS Project.

 

Mrs. Metzger recommended that the Personnel Committee meet prior to the Tuesday, February 16, 2010 regular meeting regarding the salaries for the Park/Pool Director, Assistant Directors, and employees.

 

Mrs. Robertson scheduled a Personnel Committee meeting on Tuesday, February 2, 2010 at 7:00 pm.  The Personnel Committee will conduct their meeting prior to the Utility Committee meeting.

 

Mayor Cooney informed Borough Council that he will be having “Story Time with the Mayor” at the Mifflinburg Herr Memorial Library, 500 Market Street, on Wednesday, February 17 and Thursday, February 25, 2010 at 10:00 am.  Mayor Cooney will be reading “Bark George Bark”.

 

 

Motion by:  Ryan L. Stahl

Second by:  Benjaman M. Dietrich

 

MOTION:  To adjourn the Mifflinburg Borough Council meeting.

 

Approved via unanimous voice vote.

Meeting adjourned at 9:03 pm.

 

 

Respectfully Submitted,

 

 

Misty L. Ross

Assistant Borough Secretary

 

 

 

 

 

 

 

 


 


 

MINUTES OF MIFFLINBURG BOROUGH COUNCIL

January 4, 2010

  Reorganizational Meeting

 

 

                                                                                                          PRESENT    ABSENT

Robert O. Brouse, Jr., Council President                                                   X

Betsy K. Robertson, Vice President                                                          X

Benjaman M. Dietrich, Council Member                                                   X

Jason M. Fritz, Council Member                                                              X

Michael E. Snook, Council Member                                                         X

Ryan L. Stahl, Council Member                                                               X

David M. Cooney, Mayor                                                                       X

Michael T. Hudock, Solicitor                                                                   X

Douglas R. Bickhart, Chief of Police                                                        X

Steven B. Benner, Borough Project Manager                                            X

Margaret A. Metzger, Borough Manager                                                   X

Misty L. Ross, Assistant Secretary                                                           X

 

 

The Reorganizational meeting of Mifflinburg Borough Council was called to order at 7:30 pm.

 

Visitors present at this meeting were Marcia Cooney, Andrew Cooney, Sarah Cooney, Edna Cooney, Brian Sauers, Dale Walize, Jeff Shaffer, Roy Shifflet, Daphine Fritz, and Jeffrey L. Mensch.

 

District Justice, Jeffrey L. Mensch, conducted the Oath of Office Ceremony for the newly elected Mayor David M. Cooney.  Mr. Mensch then proceeded to conduct the Oath of Office Ceremony for Council Members Jason M. Fritz, Benjaman M. Dietrich, and Betsy K. Robertson.

 

Mayor Cooney declared the nominations for the office of Borough Council President to be open.

 

Council Member Betsy K. Robertson nominated Robert O. Brouse, Jr. for the office of Borough Council President.

 

Mr. Snook seconded the nomination and with no other nominations made, the appointment was approved via unanimous voice vote.

 

Mayor Cooney declared the nominations for the office of Borough Council Vice-president to be opened.

 

Council Member Robert O. Brouse, Jr. nominated Betsy K. Robertson for the office of Borough Council Vice-President.

 

Mr. Stahl seconded the nomination and with no other nominations made, the appointment was approved via unanimous voice vote.

 

 

Motion by:  Betsy K. Robertson

Second by:  Ryan L. Stahl

 

MOTION:  To readopt the Bylaws and Robert’s Rules of Order for conducting council meetings.

 

Approved via unanimous voice vote.

 

 

 

 

 

 

 

Motion by:  Ryan L. Stahl

Second by:  Benjaman M. Dietrich

 

MOTION:  To reappoint HRG, Inc. as the retained engineering firm and Utility Engineering P.C. as the electrical engineer for the Borough of Mifflinburg.

 

 

Motion by:  Ryan L. Stahl

Second by:  Benjaman M. Dietrich

 

MOTION:  To amend the previous motion to reappoint HRG, Inc. as the retained engineering firm for the Borough of Mifflinburg.

 

Yes - Mr. Fritz, Mrs. Robertson, Mr. Dietrich, Mr. Stahl, Mr. Snook, and Mr. Brouse

 

No - None

 

 

Motion by:  Ryan L. Stahl

Second by:  Benjaman M. Dietrich

 

MOTION:  To reappoint Utility Engineering P.C. as the electrical engineer for the Borough of Mifflinburg.

 

Yes - Mrs. Robertson, Mr. Dietrich, Mr. Stahl, Mr. Snook, Mr. Fritz, Mr. Brouse

 

No - None

 

 

Motion by:  Ryan L. Stahl

Second by:  Betsy K. Robertson

 

MOTION:  To retain Mr. Michael T. Hudock as the Borough Solicitor for 2010 with an hourly rate of $70.00.

 

 Approved via unanimous voice vote.

 

 

Motion by:  Ryan L. Stahl

Second by:  Benjaman M. Dietrich

 

MOTION:  To approve the following depositories:  PLGIT, M & T Bank, First National Bank, West Milton State Bank, Mifflinburg Bank & Trust Company, PSAB Municipal Retirement Trust, and Swineford National Bank.

 

Yes - Mr. Dietrich, Mr. Stahl, Mr. Snook, Mr. Fritz, Mrs. Robertson, Mr. Brouse

 

No - None

 

 

Motion by:  Ryan L. Stahl

Second by:  Benjaman M. Dietrich

 

MOTION:  To grant the Council President – Robert O. Brouse, Jr., Borough Manager – Margaret A. Metzger, Borough Project Manager – Steven B. Benner, and Borough Clerk - Tina M. Deford, the authority to sign Borough checks.

 

Yes - Mr. Stahl, Mr. Snook, Mr. Fritz, Mrs. Robertson, Mr. Dietrich, Mr. Brouse

 

No – None

 

 

Motion by:  Betsy K. Robertson

Second by:  Ryan L. Stahl

 

MOTION:  To approve payment of Bill List # 2009-13 in the amount of $157,953.77.

 

Yes - Mr. Snook, Mr. Fritz, Mrs. Robertson, Mr. Dietrich, Mr. Stahl, Mr. Brouse

 

No - None

 

 

Motion by:  Benjaman M. Dietrich

Second by:  Jason M. Fritz

 

MOTION:  To reappoint Mr. Donald H. Bowman and Mr. Jeffrey L. Mensch to four (4) year terms on the Mifflinburg Planning Commission.

 

Approved via unanimous voice vote.

 

 

Mr. Brouse authorized Mrs. Metzger to contact the other Committee members whose terms expired in 2009.

 

 

Motion by:  Ryan L. Stahl

Second by:  Betsy K. Robertson

 

MOTION:  To approve the 2010 Special Events for the Mifflinburg Community Ambulance Association as presented.

 

Approved via unanimous voice vote.

 

 

Mr. Roy Shifflet was present at tonight’s meeting regarding the Borough’s policy for reserving pavilions at the Mifflinburg Community Park.  Mr. Shifflet expressed that he believes the Borough needs to change their policy for reserving the pavilions.

 

Mr. Brouse agreed with Mr. Shifflet that the Borough needs to review the policy for reserving the pavilions at the Mifflinburg Community Park.  Mr. Brouse thanked Mr. Shifflet for sharing his concerns.

 

Mr. Hudock requested an executive session to discuss litigation.

 

Mr. Brouse reported that the Tuesday, January 19, 2010 regular Borough Council meeting has been re-scheduled for Tuesday January 26, 2010 at 7:00 pm.

 

Mr. Brouse called an executive session to discuss litigation.  An executive session was held from 8:00 pm to 9:02 pm.

 

 

Motion by:  Betsy K. Robertson

Second by:  Ryan L. Stahl

 

MOTION:  To accept the resignation of Mr. Brian Hill effective Wednesday, December 30, 2009.

 

Approved via unanimous voice vote

 

 

 

 

 

 

Motion by:  Ryan L. Stahl

Second by:  Betsy K. Robertson

 

MOTION:  To authorize Mrs. Metzger to advertise the vacancy for an Electric Lineman Apprentice in the Mifflinburg Borough Maintenance Department with a salary to be determined based upon qualifications and experience.

 

Approved via unanimous voice vote.

 

 

Motion by:  Ryan L. Stahl

Second by:  Michael E. Snook

 

MOTION:  To adopt Resolution No. 2010-01; A resolution of the Borough of Mifflinburg, Union County, Pennsylvania, honoring Beverly L. Hackenberg for her services on Borough Council.

 

Approved via unanimous voice vote.

 

 

Motion by:  Ryan L. Stahl

Second by:  Michael E. Snook

 

MOTION:  To adopt Resolution No. 2010-02; A resolution of the Borough of Mifflinburg, Union County, Pennsylvania, honoring Donald P. Bottiger for his services on Borough Council.

 

Approved via unanimous voice vote.

 

 

Motion by:  Ryan L. Stahl

Second by:  Michael E. Snook

 

MOTION:  To adopt Resolution No. 2010-03; A resolution of the Borough of Mifflinburg, Union County, Pennsylvania, honoring Dale E. Walize for his services as Mayor.

 

Approved via unanimous voice vote.

 

 

Motion by:  Ryan L. Stahl

Second by:  Betsy K. Robertson

 

MOTION:  To adjourn the Mifflinburg Borough Council meeting.

 

Approved via unanimous voice vote.

 

 

Meeting adjourned at 9:08 pm

 

 

Respectfully Submitted,

 

 

Misty L. Ross

Assistant Borough Secretary

 

 

 


 

 

 

 
 
Home Page MifflinBlog...Mayor Cooney's Blog Borough Council Minutes Other Useful Links